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A

 

Anti Virus Software 

Installed to protect PCs from viruses.  Edinburgh Napier staff and students are entitled to free anti-virus software.  Go to the Virus Protection page to find out more.

 
 

E

 

Encryption 

The encryption of information renders it unreadable to anyone except for the intended reader. Within Edinburgh Napier University we offer Email Encryption and Data Encryption software for staff to use.

 

Executable File

An executable file forces a computer to perform certain tasks and in some cases can contain viruses.  Executable file extensions include: .exe, .ini, .bat, .pif, .vbs.  If you receive an email with an executable file attachment you should NOT open the attachment unless the email is from a trusted source. Additional information about protecting yourself from viruses can be found on the Virus Protection page.

 

I

 

Information Security Policies 

Policy
The University's Information Security Policies aim to protect the University's data. 

All Edinburgh Napier staff and students must adhere to the Information Security Policies - failure to do so will lead to the relevant disciplinary procedures being invoked and in certain circumstances may be reported to the police or legal action may be taken. 

Read the Information Security Policies.

 

 

P

 

Password 

Your password allows you to log in to the network securely and should not be disclosed to anyone else.  To enable you to change or reset your password off campus you must enrol for the Password Manager. Further information about your Password can be found on the Your Password and Desktop Settings page.

 

Password Manager

The Password Manager enables you to reset a forgotten password or change a password at any time on or off campus, using secret questions and answers. Before you use the Password Manager you'll need to enrol.  Further information about the Password Manager including instructions on how to enrol can be found on the Your Password and Desktop Settings page.

 

PhishingPhishing image

A phishing email is an email asking you to disclose personal information such your password or bank details.  If you receive an email asking for this information, delete it.  Additional information about phishing emails can be found on the Staying Safe when using Email intranet page.

 

Popups

A popup is a small window that appears on your screen, it may display an advert but it may also be used by hackers to entice you to download software.   Popup blockers are installed on the Edinburgh Napier desktops as default - for instructions on how to switch them on to your home PC go to the Virus Protection intranet page.

 

Privacy Policy

An organisation's privacy policy explains how your personal information will be stored and used.  The University's privacy policy can be found on the Privacy Policy intranet page.

 

S

 

Scam

A scam is a dishonest business scheme which may arrive in the form of an email, similar to a phishing email.   Additional information about email scams and phishing emails can be found on the Staying Safe when using Email intranet page.

 
 

Security Alerts

IT Bytes Logo A security alert will be issued if there's a specific virus or vulnerability that you need to be aware of.  Information Services issue Security Alerts via the Security Alert intranet page, Information Services (IT) homepage and the IT Bytes Twitter feed.

 
 

Social Engineering

Social engineering is the manipulation of users into divulging confidential information.   A phishing attack or an email scam are examples of social engineering.  Additional information about email scams and phishing emails can be found on the Staying Safe when using Email intranet page.

 
 

Social Networking

Social networking sites enable you to connect and communicate with others, however social networking sites such as Facebook and Twitter can be susceptible to malicious use.  For guidance on how to protect yourself when using Social Networking sites go to the Staying Safe on Social Network sites page.

 

Spam

A spam (or junk) email is an unsolicited message sent to one or more users. The University utilises an automated email protection system which helps protect users from spam emails.  Further information can be found on the Staying Safe when using Email intranet page.

 

Spyware 

Spyware (also termed Adware) is a program that secretly monitors your actions as you surf the internet.  It's often used by companies to gather information about customers e.g. to target adverts but occasionally the software is also used by hackers.  Anti-spyware software is built into the anti-virus software installed on all desktops at the University and in the anti-virus software for home use.  

Go to the Virus Protection page to find out more.

 

U

 

Unsolicited Email

Unsolicited email is unwanted messages sent to one or more users.  The University utilises an automated email protection system which helps protect users from unsolicited emails.  Further information can be found on the Staying Safe when using Email intranet page.

 

V

 

Virus 

A virus is any program designed to access your computer without your knowledge or permission.

They vary in impact but generally can corrupt your computer and destroy data. Most attach themselves to other files in order to duplicate. They can then spread to other computers via email or file transfer.

Find out more on the Virus Protection page.

 

 

Virus Hoax

Often virus warnings sent via email are hoaxes.  If you receive a hoax virus email, delete the email and do not forward it to anyone else. Go to the McAfee website to view a list of current virus hoaxes.

 

Vulnerability

A vulnerability is a system weakness which can be exploited by an attacker. A list of recent, known vulnerabilities can be found on the Security Alerts page.

 

W

 

Web Filter

The University's Web Filter filters all web access to protect students and staff from information that is offensive, abusive, discriminatory, illegal to possess, or contravening University regulations.  Further information is available on the Web Filter page.