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​Interview Process

Please note that there are slightly different processes for Professional Services and Academic Staff at present so please ensure that you use the correct forms.

 

Short-listing

 

Short-Listing Matrix - must be completed for all applicants to establish the strongest candidates to invite to interview and to provide constructive feedback to unsuccessful candidates.

Short-listing Matrix Guidance Document 

Further Guidance on Shortlisting  

 

Academic Specific

Academic Short-listing Matrix

Recruitment Process letters / emails and references

 

Interview Invite Letter/ Email 

Campus Map can be included with the invite  

Further Information on the Interview Letter  

 

Reject Letter / Email - Not Short-listed

Reject Letter / Email - After Interview 

 

Reference Request Letter

Reference Request Letter, School or University Leavers ONLY (no previous employment so academic reference)  

Academic Specific

Guideline for external referees

Preparing for the Interview

 

Appointment Panel Constitution

Interview Timetable/Decision Sheet : includes details of the panel, interview arrangements and short-listed candidates. This is also used to record the panel's appointment decision.

Interview Assessment Form - Each panel member is responsible for completing their own form for each candidate. At the end of the interview the Chairperson of the panel should correlate the comments for each candidate onto one Chairpersons Scoring Sheet - all other paperwork must be confidentially destroyed.

Chairperson's Scoring Sheet - final feedback sheet for each candidate.

Top Tips for Interviewers

 

Academic Specific

 
Interview Assessment Form - Each panel member is responsible for completing their own form for each candidate. At the end of the interview the Chairperson of the panel should correlate the comments for each candidate onto one sheet - all other paperwork must be confidentially destroyed.

 

After the Interview

Appointment Form - to be sent back to HR along with all the documentation required for HR to issue a contract of employment.  

 

External Assessors on Interview Panel

Senior academic posts external assessors to sit on the interview panel. These must be arranged by the department - relevant documents are below.  

External Assessor Template Letter and include the following:

One Off Payment Form

Fin4 form (from Finance)

Campus Map as well as a set of interview papers.

Appointment Panel Guidance for External Assessors.

 

Guidance Documents