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Occupational Health Services - Health Management Ltd.




The University is pleased to provide a supportive occupational health service through our external provider Health Management Ltd (HML). HML joined the team to provide this service from 1 August 2013. 


Our OH Team consists of:


Our on-site Occupational Health Advisor - who  completes on-site case management 2 days per week and is responsible for:

  •    Wellbeing and health promotion
  •    Case management
  •    Work station assessments
  •    Health Surveillance


Our Occupational Health Advisor is based at Sighthill Campus therefore face to face appointments will be at the Sighthill Campus.  


Our dedicated off-site HML Administrative Team - who are responsible for organising OH appointments and are available to respond to basic administrative queries 5 days per week. 


Our dedicated off-site Chief Medical Officer - is based at the HML Edinburgh Office,  and can provide HR and line managers with medical advice and complete more complex medical referrals.


HML will complete the following Occupational Service for the University: 


Post Interview Health Questionnaires


Email links to the University's HML post interview health questionnaire are sent by HR&D to all new employees on the same date as their contract of employment. 


A review of the medical information of all new employees ensures that the University  is meeting its obligations under health and safety and disability legislation. It is important to ensure that perspective employees are not placed in situations where a pre-existing medical condition could be aggravated by their required work activities within their new role. The University must be equally vigilant in ensuring that all possible measures are taken to ensure that the health and safety of all employees is not put at risk. 


Online Management Referral Process


In line with the University's Managing Sickness Absence Policy and the University's duty of care to employees, Line Managers in consultation with HR&D may request that an employee is assessed by the University's Occupational Health Service, so that appropriate medical advice can be given to the Line Manager and employee. Employees may also request that their line manager initiate a referral for them, for instance: for a work place assessment / DSE assessment / disability leave eligibility. (email:  HumanResources@napier.ac.uk )


As per the University's Managing Sickness Absence Policy, automatic  triggers for an OH referral are: 3 instances of sickness absence in a 6 month period (any length), Stress / Depression cited for any absence (any length), long-term absence (over 28 days, 1 spell of absence).


Following  an OH referral, HML will send HR a report to be distributed to the Line Manager, detailing clear advice about: 

  • Fitness to work
  • Restrictions on employment  / Potential reasonable adjustments
  • Prognosis on returning to work
  • Implications of the Disability legislation and eligibility for Disability Leave
  • Likelihood of further absences
  • Details of a phased return
  • Advice following a maternity risk assessment
  • Eligibility for ill health retirement


There is an expectation that the Line Manager meets with the employee to discuss the contents of the report.


Health Surveillance


HML will conduct Health Surveillance checks in line with the University's Health Surveillance Policy. Health surveillance is required when a risk assessment identifies a potential risk or risks of a work activity which pose a significant threat to the health of workers.


The starting point of any health surveillance is a risk assessment. Once this has been completed all hazards and health hazards in the workplace should be identified. Once staff have been identified as requiring Health Surveillance through the School/Service/Institute / Risk Assessment Process, Occupational Health will conduct the appropriate tests.  Examples of  work which may require health surveillance may include:   

  • work with respiratory sensitizers
  • work with biological agents which may cause human disease
  • use of specific chemicals
  • fumes, dusts, and other substances hazardous to health
  • work causing excessive noise and/or vibrations to workers
  • work with asbestos, lead or compressed air
  • ionising radiations
  • laser use
  • arranging diving operations medical examinations
  • pregnant workers
  • University vehicle drivers
  • manual handling
  • night work
  • display screen equipment use
  • confined spaces - use of respirators


Link to the University's Employee Assistance Programme (EAP) provider - Workplace Options  


There is a great deal of collaboration between the University's Occupation Health Service and their Employee Assistance Programme Provider, which is provided by Workplace Options. We encourage you to contact Workplace Options should you wish to discuss issues relating to: a personal or work matter; family, relationship; daily living or life event including issues related to health and wellness. You can contact Workplace Options 24 / 7 for free confidential assistance.


Should you have any questions regarding their services, feel free to contact your HR Client Partner.   


Other Documents of Interest


 Stress Policy  

 Health Management : A guide to Blood Pressure & Health