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Records Management – Legislation and Standards

 

Courtesy of Freedigitalphotos.netThe following pieces of legislation all affect the management of the University’s records, and demonstrate the extent to which effective management is vital to ensure compliance with our statutory obligations. Specific details of retention requirements prescribed or recommended by legislation will be incorporated in the University's retention schedules as they are developed.

 

Acts of the UK Parliament

 

1950-1959 

1957 c.31           Occupiers Liability Act 1957

 

1960-1969

1969 c.57           Employers' Liability (Compulsory Insurance) Act 1969

 

1970-1979

1970 c.9             Taxes Management Act 1970

1970 c.41            Equal Pay Act 1970 (superseded by Equality Act 2010)

1973 c. 52           Prescription and Limitation ( Scotland) Act 1973

1974 c.37            Health and Safety at Work etc. Act 1974

1975 c.65            Sex Discrimination Act 1975

1976 c.74            Race Relations Act 1976

1977                   Unfair Contract Terms Act 1977

 

1980-1989

1980 c.58            Limitation Act 1980

1988 c. 48           Copyright, designs and Patents Act 1988 

1989 c. 40           Companies Act 1989

 

1990-1999

1990 c.18            Computer Misuse Act 1990

1992 c.4              Social Security Contributions & Benefits Act 1992

1994 c. 9             Finance Act 1994

1994 c.23            Value Added Tax Act 1994

1994 c.30            Education Act 1994

1995 c.50            Disability Discrimination Act 1995

1998 c.29            Data Protection Act 1998

1998 c. 32           Civil Evidence (Scotland) Act 1988

1998 c. 42           Human Rights Act 1998

 

2000-present

2000 c. 7            Electronic Communications Act 2000

2000 c. 23          Regulation of Investigatory Powers Act 2000

2002 c. 22          Employment Act 2002

 

 

Acts of the Scottish Parliament

 

2002 asp. 13        Freedom of Information (Scotland) Act 2002

 

Statutory Instruments of the UK Parliament

 

1970-1979

S.I. 1977 / 500  The Safety Representatives and Safety Committees Regulations

S.I. 1979 / 628  Social Security (Claims and Payments) Regulations  

 

1980-1989

S.I. 1981 / 917  The Health and Safety (First Aid) Regulations 1981

S.I. 1982 / 894  The Statutory Sick Pay (General) Regulations 2005

S.I. 1985 / 967  Social Security (Industrial Injuries)(Prescribed Diseases) Regulations

S.I. 1986 / 1960  The Statutory Maternity Pay (General) Regulations 1986

S.I. 1987 / 1680  Consumer Protection Act 1987

S.I. 1989 / 635  The Electricity at Work Regulations 1989

S.I. 1989 / 682  The Health and Safety Information for Employees Regulations

S.I. 1989 / 1790  The Noise at Work Regulations 1989

 

1990-present

S.I. 1991 / 2680  The Public Works Contracts Regulations 1991

S.I. 1991 / 2839  Environmental Protection (Duty of Care) Regulations

S.I. 1992 / 2792  The Health and Safety (Display Screen Equipment) Regulations

S.I. 1992 / 2793  The Manual Handling Operations Regulations

S.I. 1992 / 2932  The Provision and Use of Work Equipment Regulations

S.I. 1992 / 2966  The Personal Protective Equipment at Work Regulations

S.I. 1993 / 744  The Income Tax (Employments) Regulations 

S.I. 1993 / 3228  The Public Services Contracts Regulations

S.I. 1994 / 233  The Companies Act 1985 (Bank Accounts) Regulations

S.I. 1995 / 201  The Public Supply Contracts Regulations

S.I. 1995 / 3163  The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations

S.I. 1996 / 341  The Health & Safety (Safety Signs and Signals) Regulations

S.I. 1996 / 972  The Special Waste Regulations

S.I. 1996 / 1513  The Health and Safety (Consultation with Employees) Regulations

S.I. 1997 / 1840  The Fire Precautions (Workplace) Regulations

S.I. 1998 / 1833  The Working Time Regulations 

S.I. 1998 / 2306  The Provision and Use of Work Equipment Regulations

S.I. 1998 / 2307  The Lifting Operations and Lifting Equipment Regulations

S.I. 1998 / 2573  The Employers' Liability (Compulsory Insurance) Regulations

S.I. 1999 / 584  The National Minimum Wage Regulations

S.I. 1999 / 3242  The Management of Health & Safety at Work Regulations

S.I. 1999 / 3312  The Maternity & Parental Leave etc. Regulations

S.I. 2002 / 2675  The Control of Asbestos at Work Regulations

S.I. 2002 / 2676  The Control of Lead at Work Regulations

S.I. 2002 / 2677  The Control of Substances Hazardous to Health Regulations

 

Other provisions

 

HMCE 700/21  HM Customs & Excise Notice 700/21: Keeping [VAT] records and accounts

IR CA30  Statutory Sick Pay Manual for employers CA30

 

 

Codes of practice

 

Section 60 Code of Practice: Function under the Act

Section 61 Code of Practice: Records Management

 

Voluntary codes of best practice