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Using AI at work
Ensuring the responsible use of Artificial Intelligence and Large Language Models
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The use of Artificial Intelligence (AI) and Large Language Models (LLM) is a hot topic across many sectors, and it's important colleagues and students know how to use them.

Generative and publicly available AI models are creating excellent opportunities to enhance education and research, and to improve service delivery, effectiveness and efficiency. They also bring challenges in terms of ethics, bias, academic integrity, privacy and the protection of corporate information.

Over the last few months there has been a lot of work done to support students to understand these tools so that they can make informed decisions about whether or not to use them. The Artificial Intelligence tools and your learning page sets out the guidance for students.

Nazira Karodia, Deputy Vice Chancellor and Vice Principal of Learning & Teaching, also held a Vice Principal's View to explore AI in Student Learning and Assessment. Nazira was joined by a panel of colleagues who delved into the latest advancements in this field, highlighting how AI is already shaping the educational landscape. The session also covered DLTE's latest research on how our students are already using AI and featured an open discussion about how we, as institution, are developing our evidence-informed approach to its use in our pedagogy and assessment.

Governance Services has now published guidance for colleagues using AI and LLMs e.g. Chat GPT, for work purposes, to ensure they remain legislatively compliant. The initial guidance aims to help ensure colleagues use this technology responsibly and mitigate the risks of disclosing personal data or business-sensitive information while using AI models, ensuring we preserve the integrity and confidentiality of our corporate information and meet our legal obligations under the UK GDPR and the Data Protection Act 2018.

The guidance applies to all employees and contractors who process University information. It will continue to be reviewed and updated as the University's overarching policy and strategy for the use of AI across its activities are developed. 

Key points:

  • Do not input personal data into an AI model.
  • Do not input the University's corporate information (i.e. proprietary or confidential information which is not publicly available) into an AI model. 
  • Do not use AI models to make decisions about individuals. Under the UK GDPR individuals have the right not to be subject to a decision based solely on automatic processing.

Please review the guidance to ensure that you are using AI and LLM efficiently and responsibly. Given the fast pace of development in this area the guidance is subject to change, so please re-check as necessary.

For more information, please contact dataprotection@napier.ac.uk.


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