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Office 365

Cyber Essentials update​: from the end of June 2022 access to University data and services from unmanaged devices will be withdrawn for Professional Services staff.  This includes personal phones, tablets and laptops. You can only use managed devices, such as a managed laptop, to access organisational data including Outlook and Microsoft Teams (access via the Virtual Desktop Service on an unmanaged device will still be available). You will find out more about this, including details about what you can and can’t access on the Cyber Essentials - upcoming changes page.


Office image

You can access the Office 365 apps by logging in to https://www.office.com/ using your Edinburgh Napier login ID and password – find out how to log in​

Office 365 incorporates:

  • Outlook Email
  • Word, Excel, PowerPoint Apps
  • SharePoint
  • OneDrive
  • Teams
  • Forms
  • and more...

Please note:  Direct access to Office 365 services outside of the University network requires Multi-Factor Authentication - find out more.​ 

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Email via Outlook on the Web

Access your University email via the Office 365 Outlook Web Interface using one of the following methods:

Additional help for setting up and using Outlook via the Web can be found on the Remote Access to Email page

Word, Excel and PowerPoint Office Apps via the Web

You have access to the Office suite via the Web:

Additional help can be found on the Microsoft website 

Do you receive a Security Alert when you open MS Outlook or MS Word?  If so, find out how to fix it: Microsoft Security Alert​ 

SharePoint image


You can use SharePoint to collaborate and communicate with colleagues or project/working groups by storing files and information in one location.   

​Further guidance, including information on what should be saved to SharePoint, can be found on the SharePoint page.  

OneDrive image


OneDrive enables you to store up to 1 Terabyte of files: 

Further guidance, including information on what can be saved to OneDrive, can be found on the OneDrive page


MS Teams image

Microsoft Teams brings conversations, content, assignments, and apps together in one place. It offers a centralised hub for communication and collaboration within a team, department or student group, allowing content sharing and access to other apps. 

MS Teams integrates directly with all Office 365 ​applications such as SharePoint​ and Planner, making it easy for you to communicate and collaborate securely wherever you are with students and staff.

Further information can be found on the MS Teams page


Microsoft Forms allow you to quickly create and share surveys, polls and quizzes for viewing on a laptop, tablet or phone.

You can create simple surveys with branching questions and view an overview of results with default tables/graphs, or export all results to Excel for analysis. ​

Further information can be found on the MS Forms page​

Further Help

The Quickstart Guides and Training Centre​ from Microsoft provide additional help and training.