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External sites policy

It is our policy that information and news from the University should go out through one of our official digital communication channels.


Our existing sites - including the main public-facing website, the intranet, myNapier and our blogging platform - have been set up to conform with information security and data protection legislation and best practice.


We can’t guarantee that sites running on separate platforms have these protections. Therefore, we can’t set up or support other sites.


If you need more content on your area or subject on the main Napier website, we can help you with that, as can local content editors.


If you set up your own site:

  • Information Services will not be able to support you with technical issues that you are not able to solve on your own.
  • If you leave the University, there may be nobody in your school or department that would be able, or willing, to continue to update your site. ERC will not be able to identify and train new content editors.
  • If you lose or accidentally change your administrator passwords, you will not be able to access your site, and you will not be able to rely on Information Services as a backup.
  • You will not be able to take advantage of Edinburgh Napier’s strong search engine ranking, which comes from our brand recognition and our restricted .ac.uk URL. This means that it is less likely to turn up on Google, and fewer people will see your content.
  • If you are storing personal data, you will be responsible for understanding your obligations under the Data Protection Act 1998. You will need to understand what data you are actually storing, and adequately explain to the people whose data you are storing that you are storing data. You will need to know where the data is being stored physically, and understand the data protection implications of this.
  • You will have to develop and enforce policies for patching and backing up your site, as IT will not be able to do this for you.
  • You will have to take responsibility for the security of the data being stored on the site.
  • If there is an information security breach, you would place the University in a difficult position in determining who is responsible for paying the fine from the Information Commissioner.