Oaths of Confidentiality
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Oath of Confidentiality for Associate Staff, Temporary Staff and Employed Students
On joining Edinburgh Napier University, all Associate Staff, temporary staff (including and students who are employed) must be directed to the University's Data Protection Policy on the Governance intranet pages, be advised about relevant advice and guidance in the 
University’s Code of Practice, and sign an oath of confidentiality in relation to personal data and commercially sensitive or confidential data to which they will have access in the course of their work. This form should be retained by the supervising, employing or sponsoring area for a period of 6 years from the date on which the association or temporary employment ceases.
Download the Oath of Confidentiality for Associate Staff, Temporary Staff and Employed Students
Oath of Confidentiality for Contractors
Staff responsible for securing the services of contractors are required to ensure that contractors are given a copy of the University's data protection leaflet, be advised about relevant advice and guidance in the University’s Code of Practice, and sign an oath of confidentiality in relation to personal data to which they will have access in the course of their work. This form should be retained by the area instructing the services for a period of 6 years from the date on which the agreement is concluded.
Download the Oath of Confidentiality for Contractors
Oath of Confidentiality for Staff or Students with Access to SITS
Where students, or staff who are also students, process personal data for the University's purposes, the relevant staff must ensure that: written authority from the relevant Head of School or Service has been sought before a current, employed student is given access to the Student Record System; they have been advised about relevant advice and guidance in the University’s Code of Practice; and that this oath of confidentiality has been signed.
Download the Oath of Confidentiality for Staff or Students with Access to SITS
Oath of Confidentiality for Research Students
All students conducting research at Edinburgh Napier University which involves processing personal data must be given a copy of the University's data protection leaflet, be advised about relevant advice and guidance in the University’s Code of Practice, and sign an oath of confidentiality in relation to personal data to which they will have access in the course of their studies. This form should be retained by the area in which the research is being conducted for the period end of studies with the University plus 6 years.
Download the Oath of Confidentiality Form for Research Students
Oaths of Confidentiality for Unpaid Student Worker/ School Pupil Placement
On joining Edinburgh Napier University, all unpaid workers or school pupils on placement must be given a copy of the University's data protection leaflet, be advised about relevant advice and guidance in the University’s Code of Practice, and sign the relevant oath of confidentiality in relation to personal data to which they will have access in the course of their work. This form should be retained by the placement area for a period of 6 years from the date on which the placement ceases.
Download the Oath of Confidentiality form for an Unpaid Student Worker
Download the Oath of Confidentiality for a School Pupil Placement
System User Access Form
Prior to giving colleagues access to systems which process personal data Systems Administrators must request that they complete a 
System User Access Form. This generic form can be tailored to the system specific requirements.
Page last updated 29 March 2019