​​​​​​​​​​Getting your Vacancy Approved  

Before we can start with helping you to recruit to your team, you will need to get your vacancy approved. The below details the SAF approval process:

STEP 1

In receipt of a resignation or other potential recruitment or contract change need, consideration should be given to the appropriate approach – the SAF Business Case details the information that should be considered (​and later included on the SAF):

STEP 2

With a suitable approach identified, you should contact your Dean/Director of Service to discuss the case for your proposed SAF – it will also be necessary to engage your aligned Finance Partner and People Partner who will advise whether there are further factors that should be considered.  

STEP 3

If agreed by all parties, a SAF can be raised – for SAFs for NEW and REPLACEMENT ROLES the information on the SAF should mirror the information included in the SAF Business​ Case.  Guidance on completing a SAF is available HERE

STEP 4

For NEW or REPLACEMENT recruitment requirements, ULT approval of the Business Case will be required before the SAF will progress.  The ULT meet each Tuesday, and any Business cases for submission should endorsed by your aligned ULT colleague and be shared with your People partner by midday on the Thursday prior to the meeting.  If approved by ULT you will be notified by your aligned People Partner and your SAF will progress through the approval route.  The SAF number should be included on the business case.​

STEP 5

Once raised (and where necessary a business case approved) the SAF will then be authorised and progressed through the SAF approval process as detailed below.

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STEP 6:

You will be notified through the SAF system, as your SAF progresses through the approval route.  Once your SAF has been fully approved, a colleague from the People Team will contact you to provide support (where required).

You can check on the status of your SAF at any time though the 'My inbox' – 'My SAF's to be Confirmed' section of the SAF system, this will show you which approver is currently reviewing your SAF.  

Please note that no individual can be engaged to start work until a SAF has been fully approved through the SAF system  and Right to Work checks have been undertaken.

 Should you have any questions in relation to any of the above, please contact your People Partner.

 There are a few other things you will need to consider to submit your SAF - use the boxes below to follow the process:
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