• Home
  • Login
  • Welcome to the Staff Intranet
YOU ARE HERE: Skip Navigation LinksEdinburgh Napier Staff Intranet > Service Depts > Human Resources > Recruitment > Getting your vacancy approved

​​Getting your Vacancy Approved  

Before we can start with helping you to recruit to your team, you will need to get your vacancy approved.


The first step towards this is submission of a business case to support your request.  Prior to submission, the business case should be discussed and agreed with the Finance and People Partners and endorsed by your ULT member.

The Business Case should outline why the role/s are required and how they will be funded within current budget. You can find the Business Case template h​​ere​.

Once endorsed by the ULT member, Senior Managers should submit their endorsed business cases to their People Partner by close of play each Wednesday. The business case will then be discussed at ULT the following Tuesday.

Once your Business Case has been approved, you will be notified by your ULT member and will also receive an email with the approved business case.  The approval Business Case should be attached to the SAF in support of your request.

​Casual, externally funded roles and contract changes 
(includes contract extension, acting up allowances, increases in hours)

These do not require a Business Case and a SAF can be raised but will be subject to an additional approval by Director of People & Student Services – Carolann Begbie and Finance and Operations Director – Andy McGoff .  

Externally funded, Casual appointment and Contract Change SAF’s will be approved at a weekly meeting with Finance and People and Services Director. 

For SAF’s to be considered at this weekly approval meeting, they must be raised correctly and be at the final approval stage in the SAF system. 

Where a SAF is externally funded, the SAF should include detail of where the funding is coming from (and what percentage) and a note from the Dean/Head of Department confirming that the external funding is in place. Please note that RIE funding is not always considered external.

You will be notified by your People Partner, and through the SAF system, once your SAF has received the final approval and you can proceed with the appointment or change.

Please note that no individual can be engaged to start work until a SAF has been fully approved through the SAF system and Right to Work checks have been undertaken.
Should you have any questions in relation to any of the above, please contact your People Partner.

There are a few other things you will need to consider to submit your SAF - use the boxes below to follow the process:


Our online Staff Authorisation Form (SAF) can be accessed here.


Download a checklist of information to include in your SAF by clicking here.