Interview Process
Please note that there are slightly different processes for Professional Services and Academic Staff at present so please ensure that you use the correct forms.
Short-listing
Short-Listing Matrix - must be completed for all applicants to establish the strongest candidates to invite to interview and to provide constructive feedback to unsuccessful candidates.
Short-listing Matrix Guidance Document
Further Guidance on Shortlisting
Academic Specific
Academic Short-listing Matrix
Recruitment Process letters / emails and references
Interview Invite Letter/ Email
Campus Map can be included with the invite
Further Information on the Interview Letter
Reject Letter / Email - Not Short-listed
Reject Letter / Email - After Interview
Reference Request Letter
Reference Request Letter, School or University Leavers ONLY (no previous employment so academic reference)
Academic Specific
Guideline for external referees
Preparing for the Interview
Appointment Panel Constitution
Interview Timetable/Decision Sheet : includes details of the panel, interview arrangements and short-listed candidates. This is also used to record the panel's appointment decision.
Interview Assessment Form - Each panel member is responsible for completing their own form for each candidate. At the end of the interview the Chairperson of the panel should correlate the comments for each candidate onto one Chairpersons Scoring Sheet - all other paperwork must be confidentially destroyed.
Chairperson's Scoring Sheet - final feedback sheet for each candidate.
Top Tips for Interviewers
Academic Specific
Interview Assessment Form - Each panel member is responsible for completing their own form for each candidate. At the end of the interview the Chairperson of the panel should correlate the comments for each candidate onto one sheet - all other paperwork must be confidentially destroyed.
After the Interview
Appointment Form - to be sent back to HR along with all the documentation required for HR to issue a contract of employment.
External Assessors on Interview Panel
Senior academic posts external assessors to sit on the interview panel. These must be arranged by the department - relevant documents are below.
External Assessor Template Letter and include the following:
One Off Payment Form
Fin4 form (from Finance)
Campus Map as well as a set of interview papers.
Appointment Panel Guidance for External Assessors.
Guidance Documents