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Annual Leave and Fixed Holidays

 

The annual leave year runs from 1st September - 31st August. The amount of paid annual leave and the number of fixed leave days you are entitled to is dependent upon your employee group and length of service.  
The fixed leave days for 2018/19 for the employee groups are shown below.
 
Academic & Research employees (up to and including grade 7)
10 fixed leave days per year:
·       Christmas / New Year – Monday 24 December 2018 – Wednesday 2 January 2019 (inclusive)
·       Good Friday – Friday 19 April 2019
·       Easter Months – Monday 22 April 2019
 
Senior manager academic staff (grade 8 and above) who joined the University before 1 June 2018 have a standard fixed leave entitlement of fourteen fixed leave days per year.  These employees can opt to convert four of these fixed leave days to personal entitlement to have ten fixed leave days (two at Easter and eight over Christmas) 
 
Professional Services employees (up to and including grade 7)
Standard fixed leave entitlement of 14 fixed leave days per year:
·       Edinburgh September holiday -17 September 2018
·       Christmas / New Year - Monday 24 December 2018 – Wednesday 2 January 2019 (inclusive)
·       Edinburgh Spring holiday – Monday 15 April 2019
·       Good Friday - Friday 19 April 2019
·       Easter Monday - Monday 22 April 201
·       Mid-term – Monday 20 May 2019 and Tuesday 21 May 2019
 
Professional Services employees have a standard fixed leave entitlement of fourteen fixed leave days per year.  Eligible employees can opt to convert four of these fixed leave days to personal leave entitlement to have ten fixed leave days (two at Easter and eight over Christmas).
The table below shows full time annual leave entitlement comprising personal holiday and fixed leave entitlement for all employee groups.  Employees who work part-time receive a pro-rated personal and fixed leave entitlement.

 

Employee Group
Personal Holiday entitlement
Fixed Leave entitlement
Total entitlement
Days
Hours
Days
Hours
Hours
Academic HE2000 / Research
36 days
252 hours
10 days
70 hours
322 hours
PS <5 years Reckonable Service 1
21 days
152.25 hours
14 days
101.5 hours
253.75 hours
PS >5 years Reckonable Service 1
26 days
188.5 hours
14 days
101.5 hours
290 hours
Support Senior Manager (grade 8-10) 2
31 days
224.75 hours
10 days
 72.5 hours
297.25 hours
Academic Senior Manager (grade 8-10) 3
31 days
217 hours
10 days
70 hours
287 hours

 

1  Professional Services employees who opt to convert four of the above fixed leave days to personal holiday entitlement will have 25 days / 181.25 hours (<5 reckonable service) or 30 days / 217.5 hours (>5 reckonable service) personal holiday entitlement and 10 days / 72.5 hours fixed leave entitlement. 

 

2 Support Senior Managers (grade 8 and above) who joined the University before 1 June 2018 and who do not opt to convert four of their fixed leave days to personal holiday entitlement will have will have 27 days / 195.75 hours personal holiday entitlement and 14 days / 101.5 hours fixed leave entitlement.

 

3 Academic Senior Managers (grade 8 and above) who joined the University before 1 June 2018 and who do not opt to convert four of their fixed leave days to personal holiday entitlement will have will have 27 days / 189 hours personal holiday entitlement and 14 days / 98 hours fixed leave entitlement.

 

If you start work with the University after the start of the leave year your entitlement for that year will be calculated on a pro-rata basis. You do not have to work for any specified period of time before taking annual leave, but if you leave the University and have taken more than your entitlement for the period you worked, this will be deducted from your final salary.
You are encouraged to take your annual leave entitlement within the leave year period to ensure you have a sufficient period of rest and must, as a minimum take your statutory leave each year. A maximum of five days (pro-rated for employees who work part time) can be carried forward into the following leave year and can be taken at any point during that leave year.
To view your leave entitlement for the current leave year, please log-into HR Connect. If you have any queries, please contact the HR Team on x3344.
Please click here to view the Annual Leave Policy

Requesting Annual Leave

 

You should use HR Connect to request annual leave which must be agreed and authorised by your line manager in advance of taking it. Annual leave will not be unreasonably withheld, however, it may not always be possible to grant leave when you want it. You are advised not to make holiday arrangements until requested time off has been authorised.