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Outward Mobility​


Overview

The Global Mobility Team (GMT) currently sends out approximately 220 students on study exchange each academic year.  For some students this is a compulsory component of their degree programme (Languages, International Business Management, Digital Media Global) and for others it is an optional part of their ENU programme. Traditional exchanges are normally undertaken in the second or third year of undergraduate study. 


GMT offers a full academic year or trimester-only exchanges. When students can go on exchange, and for how long will be specified by each ENU Programme structure. Students are expected to complete and pass a full equivalent course load whilst on exchange, because their time abroad counts towards their Edinburgh Napier degree classification (if undertaking exchange in third year) and results from studies completed at the host Institution are brought back and converted into Edinburgh Napier credit. 

 

Our Exchange Programmes

Erasmus + 

Currently the GMT manages the University’s European exchanges through the Erasmus+ programme sending out approximately 120 students on a study exchange every year.  Students who participate in the Erasmus exchange receive an Erasmus grant of €370-420/month plus additional €120 per month for disadvantaged students. Students may also consider undertaking a work placement and can apply to GMT for Erasmus funding to support this activity (pursuant to eligibility and available funding). Students in receipt of an Erasmus+ traineeship can receive an Erasmus grant of €470-520/month plus additional €20 per month for disadvantaged students.

The UK government has taken the decision not to stay in the Erasmus+ programme following UK withdrawal from the EU, therefore the University will NOT be operating the Erasmus+ programme after the 2021/22 academic year. Subject to funding approval, ENU may be able to provide some funding for eligible placements under the UK Government’s Turing scheme.

 

Overseas Exchange

The Global Mobility team also have responsibility for managing the outward student mobility outside Europe. Our main non-European destinations are Australia, Canada, Hong Kong, New Zealand and the USA​.


Exchange opportunities through the Overseas Exchange:

  • Direct Partner Exchanges are based on agreements made between us and the partner university, with each institution deciding how many students we can send to each other every year
  • International Student Exchange Program (ISEP). The ISEP network is the largest global community for study abroad offering exchanges at more than 300 universities

 

The Turing Scheme

In December 2020, the UK government announced the launch of the new Turing Scheme. Turing is expected to be the primary programme for outward student mobility from September 2021. The government wants the scheme to be international in focus rather than being focused solely on Europe. Funding may be available through the Turing Scheme for placements during the period from September 2021 to August 2022 (the ENU funding outcome for Turing is expected in Summer 2021).

In 2021-2022 we will be operating the Erasmus+ programme in parallel with Turing.


Please note – the rates and information below are indicative only and subject to ENU receiving the Turing funding requested.


An amount of funding will be provided to contribute towards the general cost of living for each participant. Destination countries are grouped into three categories: Group 1 (high cost of living), Group 2 (medium cost of living), Group 3 (lower cost of living). To find details of which countries are listed in each group, visit cost of living groups page.


Students will receive:

1. For placements lasting between 4 and 8 weeks:

- Group 1 destinations: £136 per week

- Group 2 and 3 destinations: £120 per week


2. For placements lasting over eight weeks:

- Group 1 destinations: £380 per month

- Group 2 and 3 destinations: £335 per month


Participants from disadvantaged backgrounds will receive a higher cost of living grant:

1. For placements lasting between 4 and 8 weeks:

- Group 1 destinations: £163.50 per week

- Group 2 and 3 destinations: £147.50 per week


2. For placements lasting over eight weeks:

- Group 1 destinations: £490 per month

- Group 2 and 3 destinations: £445 per month


Costs of travel ONLY for participants from a disadvantaged background. This will be dependent on distance between the home and destination organisation and will support the cost of the round trip. All amounts available have been outlined below:

  • 10 to 99km: £20
  • 100 to 499km: £165
  • 500 to 1,999km: £250
  • 2,000 to 2,999km: £325
  • 3,000 to 3,999km: £480
  • 4,000 to 7,999km: £745
  • 8,000 to 12,000km: £905
  • 12,000km+: £1,360


Promoting exchange opportunities

Making students aware at an early stage of the exchange opportunities available is key to ensuring that they are well informed and well prepared. The Global Mobility Team participates in several events aimed at prospective ENU students (Open Days, Applicant Days, etc). For current students, GMT runs a series of promotional sessions every academic year with the main annual event ‘Exchange Fest’ delivered in trimester 1, ahead of the main study abroad application round opening. Student exchanges are academic activities, so it is helpful to have colleagues in the Schools take opportunities to assist with promotion and support their students with their aspirations to study abroad (where possible). The GMT can also come along to present during Week 1 or we may be available to attend any information sessions Programme Leaders/Lecturers are holding throughout the year. Contact Global Mobility team to arrange a suitable date.

 

As a starting point, the study abroad presentation template can be downloaded from the Resources section on this website. It is a general overview to get students thinking about where they would like to go and encouraging them to start researching the different opportunities. There are various promotional leaflets available for distribution to students or for display in School offices and the iPoints.  Please get in touch with the team if you would like some of these to be delivered to you.

 
Advising interested students

Students interested in an exchange should be directed to the MyNapier Study Abroad pages where there is a lot of useful information. For further information not covered in MyNapier, students should be directed to the  Global Mobility team for any non-academic matters regarding student exchange. If an interested student is taking a Language as part of their degree, please refer them to Benedicte Cebrian (B.Cebrian@napier.ac.uk ) in the first instance. Benedicte will advise them on possible study destinations and counsel them on their choices.

 

No student is permitted to undertake a trimester or year abroad unless they have the approval of their Programme Leader and it is therefore imperative that the Programme Leader approves the student's initial application form.

 

Programme Leaders should be aware that an exchange may not be for everyone, therefore we would ask that Programme Leaders take the time to assess a student's suitability for participating in an exchange programme and are encouraged to use the following criteria as a checklist:

  • Academic performance of student
  • Academic outcome of the exchange
  • Course compatibility
  • Personal outcome for student esp. if academic performance is 'rocky'
  • Student's reasons for going on exchange
  • Has student thought this through?
  • Implications if student does not pass all modules?
  • Finances- a study abroad exchange is an expensive option.  Does the student have the necessary funds to be able to study abroad?
  • Has the student discussed their intention with family, friends, previous exchange students
  • Student is to be an ambassador for Edinburgh Napier

 

Prior to exchange period

One of the most crucial documents that a student must complete when on exchange is the Learning Agreement which the Global Mobility team will issue to them. This is where students list the modules they plan on taking when studying abroad so it is critical that Programme Leaders input into this and state their approval by signing the form. We strongly encourage PLs to speak to students prior to their departure to ensure students are aware of the expectations on them and know what sort of modules they are encouraged to study. 

 

The Global Mobility team will offer all outgoing students a pre-departure session (Get Ready 2 Go) and this is another opportunity for students to ask any questions. When on exchange, the Global Mobility team are in contact with students to ensure that everything is going well and to check that the relevant paperwork is completed.  Programme Leaders and personal Development Tutors are also encouraged to maintain contact with students via email during their exchange to check on their progress.
 

After the exchange period

Once the exchange period is complete, the transcripts of Edinburgh Napier students will be returned directly to the Global Mobility team who will forward these on to the member of staff with responsibility for credit transfer for returning students.  Please contact the Global Mobility​ team for information on who has this responsibility within your School.

 

Please note that semester dates are often different in the host countries so there is a strong chance that you will not receive the transcript from an outgoing exchange student in time for the first round of Edinburgh Napier Programme Boards.  Please be assured that as soon as the transcripts arrive at the University, they are forwarded to relevant academic staff.

 

Application process

The deadline for submitting the initial Study Abroad application is mid-November, regardless of whether the exchange is in Tri 1 or Tri 2, and whether within Europe or Overseas. By this date students must have completed an application form including possible module choices for the period abroad, and it must have been formally approved by their Programme Leader or designated Academic Study Abroad Adviser (PL/ASAA).


Relevant staff are sent instructions on this process, which is completed online. Once complete, the application is forwarded automatically to the Global Mobility team for consideration.  Students will be informed of the outcome in January-February.

 

Before applying, students must discuss their wish to go on exchange with their Programme Leaders, to ascertain that you support the request in principle, including the proposed timing within their degree programme. Please consider the following before encouraging students to go ahead with an application:

 

* Course compatibility at the chosen destination. Students are asked to research possible modules at an early stage when considering potential destination; it is essential that the PL/ASAA is happy with the academic match as the credit achieved while studying overseas will count as an integral part of the student’s Edinburgh Napier University degree.

 

* Academic performance - a student who is struggling at home may find their difficulties exacerbated while abroad.  Students are not normally permitted to go on exchange if they have not passed all of the modules in the period leading up to their exchange.  If you wish to give approval subject to improved academic performance, please email the Global Mobility team at studyabroad@napier.ac.uk to let us know.

 

* Attendance record and suitability as an ambassador for Edinburgh Napier - we should be confident that the student will enhance the reputation of the university while at our partner institution.

 

* The reasons for going on exchange.  What is the student’s motivation?  Have they thought through the implications, e.g. academic, financial, semester dates (which may be very different to ours)?


The Global Mobility team can direct students to the relevant course catalogue and advise on the number of credits needed, but we are not permitted to advise on the appropriateness of modules i.e. content and learning outcomes – advice on this must come from academic staff.


Students should be encouraged to visit the relevant Application page on myNapier where they will find information on the new online application process as well as a link to the online form.

 

For your interest, we have created a brief video to talk you through the student interface so that you are familiar with the various parts of the form.


Programme Leaders' responsibilities when supporting a student who is submitting a Study Abroad application form


  • When one of your students submits their application, you will receive an email asking you to log in to the system (adminstudyabroad.napier.ac.uk) with your regular University login details and review the application. 

 

  • ​If you are happy with a student’s application, notably the modules they are proposing to take when overseas and that the student has a sound academic record to date* then click the ‘Approve’ button. The student will then receive a notification that the form has been forwarded to the Global Mobility Team for consideration. (NB Your approval indicates that you are happy with the academic side of the student’s proposed study abroad destination(s); we, in the Global Mobility Team, will then look at all approved applications collectively and allocate students to study destination).

  • If you do not approve the application then click ‘Reject’ button. The system will allow you to write a message to individual students asking them to make any changes and re-submit the form (if appropriate). If following the resubmission you are happy with the changes made you will be able to approve the form as described above.

Programme Leader FAQs

What do I need to check?

The key things you need to ascertain before approving students’ choices are:

  • Are the modules your student plans to take while on exchange broadly equivalent to what they will be missing at Edinburgh Napier (level, content, learning outcomes etc)?
  • In particular, do they correlate to any compulsory modules the student would be required to take if they stayed at home?  
  • ​Do the chosen modules avoid duplication with any your student has already done/will be taking later?
  • Will the selected modules offer sufficient total credits (see below)? 

 

Where can I find module information for the institutions abroad?

Students should come to you with a prepared list of possible module choices, and online links. 

 

Course information for the relevant semester(s) is not available.  Please advise.

If the course catalogue at the host institution is not yet online for the relevant period, students should choose from the nearest available equivalent, i.e. if they are going abroad in spring semester 2022, the nearest equivalent may be for modules in spring semester 2021. 


How many modules will students need to take while abroad?

This depends on the country/institution, but students will in many cases need to take more than 3 modules per semester.  In some European institutions, there are set courses for exchange students. The most important thing is that the total number of credits meets the required minimum per semester.

 

How many credits do students need to achieve while abroad?

Students must take a full-time workload while abroad, equivalent to 60 Edinburgh Napier credits per semester.  For those going to European destinations, this means modules totalling 30 ECTS (European credits). For overseas destinations, this varies according to institution - please refer to the following table.

 

My student has identified modules equivalent to the compulsory modules he/she would normally take at Edinburgh Napier, but still lacks sufficient total credits.  What should they do?

In this case the student may make up the balance of credits with other modules connected to their subject area or future interests, including language classes - you should advise the student on what is appropriate / acceptable.

 

Do I need to check all modules if my student is going away for a full year?

Yes, if your student is going on exchange for a full year, they should complete module choices for both autumn and spring semesters if possible.