The Global Mobility
Team (GMT) currently sends out approximately 200 students on study exchange
each academic year. For some students this is a compulsory component of
their degree programme (Languages, International Business Management, Digital
Media Global) and for others it is an optional part of their ENU programme.
Traditional exchanges are normally undertaken in the second or third year of
GMT offers a full academic year or trimester-only
exchanges. When students can go on exchange, and for how long will be specified
by each ENU Programme structure. Students are expected to complete and pass a
full equivalent course load whilst on exchange, because their time abroad
counts towards their Edinburgh Napier degree classification (if undertaking
exchange in third year) and results from studies completed at the host
Institution are brought back and converted into Edinburgh Napier credit.
The UK government has taken the decision not to stay in the Erasmus+ programme following UK withdrawal from the EU, therefore the University will NOT be operating the Erasmus+ programme any longer though European exchanges will continue under alternative reciprocal pertnership arrangements. Subject to funding approval, ENU may be able to provide some funding for eligible placements under the UK Government’s Turing scheme. Currently the GMT sends out approximately 120 students on a European exchange every year. The University has established more than 60 reciprocal exchange agreements with 40 European partner universities.
Mobility team also have responsibility for managing outward student
mobility outside Europe. Our main non-European destinations are Australia,
Canada, Hong Kong, New Zealand and the USA.
opportunities through the Overseas Exchange:
Partner Exchanges are based on agreements made between us and the partner
university, with each institution deciding how many students we can send between our respective institutions to
each other every year
Student Exchange Program (ISEP). The ISEP network is the largest global
community for study abroad offering exchanges at more than 300 universities
The Turing Scheme
In December 2020, the UK government announced the launch of
the new Turing Scheme. Turing is expected to be the primary programme for
outward student mobility from September 2021. The government wants the scheme
to be international in focus rather than being focused solely on Europe. Teh Turing Scheeme is currently in its inaugural year. Funding may be available through the Turing Scheme for
placements during the period from September 2022 to August 2023 (the ENU
funding outcome for the 2022/23 Turing Scheme is expected in Summer 2022).
In 2021-2022 we are operating Turing in parallel with Erasmus+.
Please note – the
rates and information below are indicative only and subject to ENU receiving
the Turing funding requested. Please contact the GMT if you have any questions about Turing eligibility or grant rates.
An amount of funding
will be provided to contribute towards the general cost of living for each
participant. Destination countries are grouped into three categories: Group 1
(high cost of living), Group 2 (medium cost of living), Group 3 (lower cost of
living). To find details of which countries are
listed in each group, visit cost of
living groups page.
placements lasting between 4 and 8 weeks:
- Group 1 destinations: £545 per month
- Group 2 and 3 destinations: £480
placements lasting over eight weeks:
- Group 1 destinations: £380 per month
- Group 2 and 3 destinations: £335 per month
from disadvantaged backgrounds will receive a higher cost of living grant:
placements lasting between 4 and 8 weeks:
- Group 1 destinations: £654 per month
- Group 2 and 3 destinations: £590 per month
placements lasting over eight weeks:
- Group 1 destinations: £490 per month
- Group 2 and 3 destinations: £445 per month
travel ONLY for participants from a disadvantaged background. This will be
dependent on distance between the home and destination organisation and will
support the cost of the round trip. All amounts available have been outlined
- 10 to 99km: £20
- 100 to 499km: £165
- 500 to 1,999km: £250
- 2,000 to 2,999km: £325
- 3,000 to 3,999km: £480
- 4,000 to 7,999km: £745
- 8,000 to 12,000km: £905
- 12,000km+: £1,360
Making students aware
at an early stage of the exchange opportunities available is key to ensuring
that they are well informed and well prepared. The Global Mobility Team
participates in several events aimed at prospective ENU students (Open Days,
Applicant Days, etc). For current students, GMT runs a series of promotional
sessions every academic year with the main annual event ‘Exchange Fest’
delivered in trimester 1, ahead of the main study abroad application round
opening. Student exchanges are academic activities, so it is helpful to have
colleagues in the Schools take opportunities to assist with promotion and
support their students with their aspirations to study abroad (where possible).
The GMT should be included (on request) within Welcome Week timetables for each School. We may be available to
attend any information sessions Programme Leaders/Lecturers are holding
throughout the year. Contact Global Mobility team to request our involvement.
As a starting point,
the study abroad presentation template can be downloaded from the Resources
section on this website. It is a general overview to get students thinking
about where they would like to go and encouraging them to start researching the
different opportunities. There
are various promotional leaflets available for distribution to students or for
display in School offices and the iPoints. Please get in touch with the
team if you would like some of these to be delivered to you.
Students interested in an exchange should be directed to the MyNapier Study Abroad pages where there is a lot of useful information. For further information not covered in MyNapier, students should be directed to the Global Mobility team for any non-academic matters regarding student exchange.
No student is
permitted to undertake a trimester or year abroad unless they have the approval
of their Programme Leader and it is therefore imperative that the Programme
Leader approves the student's initial application form.
should be aware that an exchange may not be for everyone, therefore we would
ask that Programme Leaders take the time to assess a student's suitability for
participating in an exchange programme and are encouraged to use the following
criteria as a checklist:
performance of student
- Academic outcome of the exchange
- Course compatibility
- Personal outcome for student esp. if academic performance is 'rocky'
- Student's reasons for going on exchange
- Has student thought this through?
- Implications if student does not pass all modules?
- Finances- a study abroad exchange is an expensive option. Does the
student have the necessary funds to be able to study abroad?
- Has the student discussed their intention with family, friends, previous
- Student is to be an ambassador for Edinburgh Napier
the most crucial documents that a student must complete when on exchange is the
Learning Agreement which the Global Mobility team will issue to them.
This is where students list the modules they plan on taking when studying
abroad so it is critical that Programme Leaders input into this and state their
approval by signing the form. We strongly encourage PLs to speak to
students prior to their departure to ensure students are aware of the
expectations on them and know what sort of modules they are encouraged to study.
Mobility team will offer all outgoing students a pre-departure session
(Get Ready 2 Go) and this is another opportunity for students to ask any
questions. When on exchange, the Global Mobility team are in contact
with students to ensure that everything is going well and to check that the
relevant paperwork is completed. Programme Leaders and personal
Development Tutors are also encouraged to maintain contact with students via
email during their exchange to check on their progress.
Once the exchange period is complete, the transcripts of Edinburgh Napier students will be sent directly to the Global Mobility team who will load them to the students evision account which PLs and Conversion officers are able to access and monitor in real time.
Please note that semester dates are often different in the host countries so there is a strong chance that you will not receive the transcript from an outgoing exchange student in time for the first round of Edinburgh Napier Programme Boards. Please be assured that as soon as the transcripts arrive at the University, the Global Mobility team who will load them to the students evision account which PLs and Conversion officers are able to access and monitor in real time.
The deadline for submitting the initial Study Abroad application
is mid-November, regardless of whether the exchange is in Tri 1 or Tri 2, and
whether within Europe or Overseas. By this date students must have completed an
application form including possible module choices for the period abroad, and
it must have been formally approved by their Programme Leader or designated
Academic Study Abroad Adviser (PL/ASAA).
Relevant staff are sent instructions on this process, which is completed
online. Once complete, the application is forwarded automatically to the Global
Mobility team for consideration. Students will be informed of the outcome
Before applying, students must discuss their wish to go on
exchange with their Programme Leaders, to ascertain that you support the
request in principle, including the proposed timing within their degree
programme. Please consider the following before encouraging students to go
ahead with an application:
* Course compatibility at the chosen
destination. Students are asked to research possible modules at an early
stage when considering potential destination; it is essential that the PL/ASAA
is happy with the academic match as the credit achieved while studying overseas
will count as an integral part of the student’s Edinburgh Napier University
* Academic performance - a
student who is struggling at home may find their difficulties exacerbated while
abroad. Students are not normally permitted to go on exchange if they
have not passed all of the modules in the period leading up to their
exchange. If you wish to give approval subject to improved academic
performance, please email the Global Mobility team at email@example.com to
let us know.
* Attendance record and suitability as an
ambassador for Edinburgh Napier - we should be confident
that the student will enhance the reputation of the university while at our
* The reasons for going on exchange. What
is the student’s motivation? Have they thought through the implications,
e.g. academic, financial, semester dates (which may be very different to ours)?
Global Mobility team can direct students to the relevant course catalogue and
advise on the number of credits needed, but we are not permitted to advise on
the appropriateness of modules i.e. content and learning outcomes – advice
on this must come from academic staff.
Students should be encouraged to visit the relevant Application page on myNapier where they will find information
on the new online application process.
For your interest, we have created a brief video to
talk you through the student interface so that you are familiar with the
various parts of the form.
Programme Leaders' responsibilities when supporting a student who is
submitting a Study Abroad application form
- When one of your students submits their application,
you will receive an email asking you to log in to the system (adminstudyabroad.napier.ac.uk) with your regular
University login details and review the application.
- If you are happy with a student’s
application, notably the modules they are proposing to take when overseas
and that the student has a sound academic record to date* then click the
‘Approve’ button. The student will then receive a notification that the
form has been forwarded to the Global Mobility Team for consideration. (NB
Your approval indicates that you are happy with the academic side of the
student’s proposed study abroad destination(s); we, in the Global Mobility
Team, will then look at all approved applications collectively and
allocate students to study destination).
- If you do not approve the application then click ‘Reject’ button.
The system will allow you to write a message to individual students advising teh reasion for teh rejection; or, asking
them to make any changes and re-submit the form (if appropriate). If
following the resubmission you are happy with the changes made you will be
able to approve the form as described above.
Programme Leader FAQs
What do I need to check?
The key things you need to ascertain before approving students’
- Are the modules your student plans to take while on exchange
broadly equivalent to what they will be missing at Edinburgh Napier
(level, content, learning outcomes etc)?
- In particular, do they correlate to any compulsory modules the
student would be required to take if they stayed at home?
- Do the chosen modules avoid duplication with any your student
has already done/will be taking later?
- Will the selected modules offer sufficient total credits (see
I find module information for the institutions abroad?
Students should come to you with a prepared list of possible
module choices, and online links. We provide links to teh partner websites (and often teh direct link to host module catalogues) in the myNapier Study Abroad section, 'Where can i go?'.
Course information for the relevant
semester(s) is not available. Please advise.
If the course catalogue at the host institution is not yet online
for the relevant period, students should choose from the nearest available
equivalent, i.e. if they are going abroad in spring semester 2023, the nearest
equivalent may be for modules in spring semester 2022.
How many modules will
students need to take while abroad?
This depends on the country/institution, but students will in many
cases need to take more than 3 modules per semester. In some European
institutions, there are set courses for exchange students. The most important
thing is that the total number of credits meets the required minimum per
How many credits do students need to achieve
Students must take a full-time workload while abroad, equivalent
to 60 Edinburgh Napier credits per semester. For those going to European
destinations, this means modules totalling 30 ECTS (European credits). For
overseas destinations, this varies according to institution - please refer to
the following table.
My student has identified modules equivalent
to the compulsory modules he/she would normally take at Edinburgh Napier, but still
lacks sufficient total credits. What should they do?
In this case the student may make up the balance of credits with
other modules connected to their subject area or future interests, including
language classes - you should advise the student on what is appropriate /
Do I need to check all modules if my student
is going away for a full year?
Yes, if your student is going on exchange for a full year, they
should complete module choices for both autumn and spring semesters if
possible. This is important in case the module offerings affect where, when and how long a student is likely to achieve the academic requirements to go on exchange, in which case would need to be discussed prior to applying, or checked by the PL (or relevant approver) when reviewing submitted applications.