Recruitment & Selection
The University must ensure that they recruit the right people with the right skills into the right roles. Human Resources and Development will support managers with the recruitment and selection process to help ensure this.
Key Recruitment Documents
Here are some key tools to help you plan and manage your recruitment process:
Recruitment Policy Update - please refer to this before commencing any recruitment
Recruitment Project Planner - use this planner to work out key dates and give you an idea of how long it will take to recruit
Staffing Authorisation Form - must be submitted to gain authorisation to recruit.
Recruitment and Selection Checklist - step by step guidance document which includes links to the forms, guidance and documents that you will need at each stage of the process.
Appointment Panel Constitution - the minimum recruitment panel constitution for all posts.
Recruitment and Selection Trained Recruiters List - list of all staff members who have been trained to sit on recruitment panels.
Vacancy Management System - all job applications are made using our online application form. Recruitment contacts and panel members have access to the Vacancy Management System to view applications online. Download the Recruitment Contact user guide or the Panel Member user guide.
Recruitment and Selection FAQs
Selecting Appropriate Contract
Managers needs to ensure that it applies appropriate rules of engagement for anyone undertaking work on the University's behalf. This is not only to provide a fair and equitable framework for all its workers as a responsible employer, but also to comply with legal and other obligations, whilst at the same time maintaining sufficient flexibility to enable the delivery of individual, school/departmental and corporate needs.
Contract type |
Description/Requirement |
Types of work |
Permanent Contract |
There is an indefinite requirement and funding for the post to be carried out as far as can be reasonable predicted |
Academic or Support |
Fixed-Term Contract |
There is a finite requirement and/or funding for the post or there is another objective justification for the fixed-term |
Academic or Support e.g maternity cover or sickness cover, or to work on a specific project, research |
Guaranteed Hours Contract, or Fixed-Term |
Where an employee is guaranteed to be offered a specific minimum number of hours of work in the Guaranteed Hours Period (typically a semester or academic year) |
Associate Lecturer – teaching, backfill for research, backfill for overseas etc |
Student Experience Contract, Fixed-Term, Part-time or Guaranteed Hours |
Where the contract is to provide employment linked to a specific programme of study for a fixed period of time as determined by the School for current ENU matriculated students. |
Associate Lecturer |
Worker, E.g Casual |
Where there is no obligation to offer the individual work, nor an obligation for the individual to accept the work then the individual can be engaged |
Cleaning and catering for conferences, functions etc
Demonstrating work
Various types of short-term and fluctuating work-duties e.g to cover student induction periods |
Self Employed/Agreement for Services (s) |
Where the requirements for employee status are not present. HRMC rules apply |
Consultant or external contractor |
Agency Worker |
Where the agency should always be the employer, with this being clear within any contract between the department and the agency. |
An Agency Worker may undertake any type of specified work function but are most likely to be engaged to provide ad-hoc or emergency cover for clerical/ secretarial/professional support work. |
Examples:
Recruitment need |
Contract Type |
Solution |
Lecturer to support short term teaching gap |
Fixed term guaranteed hours contract |
Associate Lecturer role to be offered |
Specialist Teaching Requirement/Industry Expert |
Guaranteed hours contract |
Appropriate Grade |
PhD student |
Student Experience Contract |
Hours claimed as an when worked. |
Recruitment & Selection Training
Staff must have completed the University's R&S training before sitting on an interview panel.
Find out when the next Recruitment & Selection Training Event takes place.
For staff who have already attended a training session at Edinburgh Napier, as a 'refresher' you may wish to refer to the online materials available on Moodle Community, for access contact Corporate Learning & Development.