Points to Note:
· Original documents must be checked in the presence of the holder
· Since May 2014, endorsements, including those for indefinite leave to remain (ILR) must be in documents
which have not expired.
· Any work restrictions/conditions will be detailed in the right to work document.
· The documents must be kept securely for the duration of the person’s employment and for a further two years
after they leave – please ensure they are sent to HR, and we will ensure they are kept safely.
· If accepting a combination of documents, ensure that the information is consistent across all documents. If the
documents provide different names, supporting information is required, e.g. a marriage certificate – the original
documents should be checked, signed and dated.
· Checks on documents other than passports: The original document must be copied in full (including both sides
of a Biometric Residence Permit, both sides of a National Identity card, full birth certificate)
· Some of the combination documentations do not ask for a photograph, however it is the University policy to
always obtain additional photographic ID.
· For Tier 4 visa holders studying at a UK Higher Education institution at degree level or above:
- allowed to work part-time during term-time (up to a maximum of 20 hours a week), full-time during vacation
periods, they can complete a work placement as part of the course of study.
- A 'week' means any 7 day rolling period, according to UKVI guidelines.
- Please ensure that you obtain evidence of the student’s course of study and institution, academic term and
vacation periods, to show when they can work part or full-time.
- Tier 4 visa holders cannot be employed on permanent contracts.
- Human Resources also meet with each Tier 4 worker to discuss their responsibilities while working on this type of
- Please also note that we need a full record of working hours for Tier 4 workers; therefore if they are a
casual you must only use a casual hour claim form which shows a breakdown of the hours worked.
· Tier 2 visas are linked to an organisation, and must be sponsored by their employer. A Tier 2 worker sponsored
by one organisation cannot be employed in a full-time position at another organisation on this visa. They may be
permitted to complete a small amount of supplementary work (no more than 20 hours per week), if:
- this is either on the Shortage Occupation List or in the same profession and at the same level as the role for
which they hold their current Tier 2 visa;
- they complete this work outside the normal working hours of their sponsored position, and;
- they continue to work in the job for which they were sponsored.
- Please contact Human Resources in this situation, before the person is appointed and starts work
We run regular training and refresher sessions on document checking at each campus. The sessions will include information on how to complete a right to work check, who to complete checks on, and when to complete them, and is aimed at anyone at the University who completes right to work document checks, and requires a refresher or guidance on the process.
We have trained named contacts at each campus. If you have not already attended a training session and will be required to complete right to work checks, please contact the HR Services team on ext 3344 or email@example.com to request a training session.