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Data Sharing

 

Man with oversized envelopeFurther information on data sharing is available in Section 8 of the Data Protection Code of Practice.

 

Required Disclosures to Third Parties

The University may be required by legislation, by any rule of law or by the order of a court to disclose an individual's personal data. This document gives a list of examples of third parties who may require disclosure, and the circumstances under which they may do so.  Please note that this list is non-exhaustive.  A checklist for data sharing is available below, and further guidance is given in Section 8 of the University's Data Protection Code of Practice.  If you have any queries, please contact the Governance Officer (Data Protection and Legal).

 

  Download the Table of Third Parties who can require disclosure of personal data

 

Environmental Health Officers have powers to obtain information for the purpose of reporting notifiable diseases.  A list of notifiable diseases can be downloaded  here.

 

Permitted Disclosures to Third Parties

The University may receive requests to disclose an individual's personal data, which while not required, may be permitted under the Data Protection Act . This document gives a list of examples of third parties who may request disclosure of personal data, and the circumstances under which such data may be disclosed.  Please note that this list is non-exhaustive.  A checklist for data sharing is available below, and further guidance is given in Section 8 of the University's Data Protection Code of Practice.  If you have any queries, please contact the Governance Officer (Data Protection and Legal).

 

  Download the Table of Third parties who may request personal data

 

 

Data Sharing Checklist

The issues that should be considered by any member of University staff who is considering a data sharing arrangement are contained in the following checklist:

 

  Download the Staff checklist for Data Sharing with Third Parties

 

 

Transferring Personal Data to External Organisations

Where it is decided that a data sharing arrangement is to be made, an appropriate agreement must be put in place before any data is transferred. Further information and guidance on this is in Section 8.5 of the Data Protection Code of Practice and available from the Governance Officer (Data Protection & Legal).

 

 

Guidance on the Contractual Requirements for Transferring Personal Data to External Organisations

This guidance note provides general advice on the issues you need to consider when setting up or managing contracts where you intend to transfer personal information from the University to another organisation. This is to ensure that you do so in a way that complies with the Data Protection Act 1998.


Download the Guidance on the Contractual Requirements for Transferring Personal Data to External Organisations


Download the larger format flowchart from the Guidance Note