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News Details at Edinburgh Napier University


Procurement Request Form now available online
We’ve made securing appropriate approval for purchases over £12,500 easier, as well as standardising this process across the University.
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To help make the process of securing appropriate approval for purchases over £12,500 easier and standardised across the University, the Procurement Request Form is now available online.

This will help end users and approvers in several areas, including:
  • Making it easier to complete the form as only key information is requested at the first step
  • Ability to approve remotely by email, desktop or mobile
  • Better communication, speed and visibility of form approval progress tracking
  • Ability to view a dashboard for all submitted forms, with tabs identifying the stage and person in the approval process 
Using an online system for the procurement request form will also bring benefits to the University as a whole, including:
  • Working towards a whole life costing model that will ensure users gain approval for cradle to grave rather than only upfront costs. This may cover the purchase, ongoing maintenance/servicing and end of life costs
  • Ability for the University to better protect data such as staff details and supplier information
  • Improving data collection to measure and identify any bottlenecks in the system
  • Encouraging a holistic approach to approvals including key departments such as IS and Governance, where necessary
  • Ensuring the University complies with procurement legislation, including the Sustainable Procurement Duty, Fair Work Practices and Community Benefits
Further information is available on the Finance intranet pages.

If you have any feedback, concerns, or need assistance, contact the Procurement Team.

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