B

Document

Link

Description

Bus Season Ticket Application Form

The University offers a public transport interest free loan to allow staff to buy an annual bus pass.

Bake Sale Guidelines

University guidelines on food safety for individuals organising events on University Campuses involving the sale or donation of monies for food prepared at home by other individuals.

C

Document

Link

Description

Car Parking Application Form (online)

Online form to be completed for staff car parking permit.

Car Parking FAQ

Frequently asked questions concerning the University's car parking facility.

Car Parking Policy

Policy covering University car parking permit rules and regulations.

Catering Services Sustainable Food Policy

Policy covering the University's sustainable food practices.

Catering Prices

​ 

Catering Food Price List.

Catering Request Form (online)

Online form to be completed for catering refreshments.

Confined Space Entry

D

Document

Link

Description

Door Template - Merchiston (multiple)

Blank Door Template for personalisation - Merchiston (multiple) door plaques.

Door Template - Merchiston (single)

Blank Door Template for personalisation - Merchiston (single) door plaques.

Door Template - All campuses except Merchiston (multiple)

Blank Door Template for personalisation - All Campuses except Merchiston (multiple) door plaques.

Door Template - All campuses except Merchiston (single)

Blank Door Template for personalisation - All Campuses except Merchiston (single) door plaques.

E

Document

Link

Description

E-Print Shop (online)

​ 

Send documents from your PC directly to Document & Print Services using PRISMA online system.

External Clients

Guidance for the management of external clients leasing rooms/laboratories or equipment from the University.

F

Document

Link

Description

Filming at the University

​ 

Policy covering the University's rules and regulations on filming at the University.

Policy to comply with Food Safety legislation, defining

responsibilities and procedures for Catering Teams.

Updated May 2021.

Foyer Booking Policy

Policy covering terms and conditions of booking foyer space.

G

Gas Safety                                 Policy to comply with Gas Safety, Ozone Depleting 

H

Document

Link

Description

Heating Policy

​ 

Policy covering operation of heating installations and procedure for dealing with heating problems. 

L

Document

Legionella                                           

Link

Description

Policy to comply with Legionnaire's Disease Codes of

Practice and guidance with responsibilities/procedures.

Updated August 2021

Lost and Found Property

Guidelines on the University's lost and found property procedures.

M

Document

Link

Description

Meeting Room Booking Policy

​ 

Policy covering different types of room booking space and one-stop-shop booking system.

O

Document

Link

Description

Office Move Online Form

Online Form to be completed for individual Office Moves.

P

Document

Link

Description

Portable Appliance Testing

Print Services Price List

​​ 

Policy to comply with HSE AND IET guidance on inspection

and testing with responsibilities/procedures.

Updated May 2021

Print Services List of printing and costs.

Print Services Request Form

Form to be completed for printing requests.

Priority Mail Request Form

Form to be completed for mail services.

Private Sector Accommodation Information

​ 

A student guide to flat renting Edinburgh.

Public Transport Season Ticket Loan Form

The University offers a public transport interest free loan to allow staff to buy an annual rail or bus pass.

R

Document

Link

Description

Rail Season Ticket Loan Form

The University offers a public transport interest free loan to allow staff to buy an annual rail pass.

Redundant Equipment Notification Form (Finance)

Form to compete and forward to Procurement to notify of redundant equipment.

Room Booking Form (Online)

Refer to Resource Booker system (Staff Intranet/quick links).  Room bookings required prior to 7 September, please contact Timetabling (timetabling@napier.ac.uk).

​​

Room Booking Policy

NOT AVAILABLE CURRENTLY BEING UPDATED - Policy covering different types of room booking space and one-stop-shop booking system.

Room Booking Procedure (One-Stop-Shop)

Guideline covering room booking procedures.

Room Booking Procedure (1-1 Meeting Rooms at Sighthill)

Guidelines on booking 1-1 glass meeting rooms at Sighthill.

S

Document

Link

Description

Statutory Inspections          

        ​

Policy to comply with HSE Regulations & Insurance 

requirements on thorough examination, insection and testing of equipment, defining responsibilities/procedures.

Updated February 2021.

Sighthill MFD Printing Instructions

Guidelines for releasing print jobs, photocopying and scanning.

Space Allocation Principles

Describes the University's managed approach to space allocation.

U

Document

Link

Description

Unusual Event Form

Form to be completed for unusual events held at the University.

V

Document

Link

Description

Visitors Parking Request

​ 

Form to be completed for Visitor Parking Request.

W

Document

Link

Description

Weapons and Fire Arms Guidance

​ 

Guidance notes covering the University's security measures on Weapons and Fire Arms.