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Staff Documents A-Z


A

Document

Link

Description


 


Artworks  Blank Form

Artworks Blank Form 

Form to be completed for registering University Artworks.

Artworks Guidelines

Artworks Guidelines 

Guidelines for completion of Artworks Blank Form.

Asbestos Control



Policy to comply with the Control of Asbestos Regulations 2012 (Scope

responibilities and procedures).  Updated August 2021.


 

B

Document

Link

Description

Bus Season Ticket Application Form

Bus Season Ticket Application Form 

The University offers a public transport interest free loan to allow staff to buy an annual bus pass.

Bake Sale Guidelines

Bake Sale Guidelines 

University guidelines on food safety for individuals organising events on University Campuses involving the sale or donation of monies for food prepared at home by other individuals.

  


 

C

Document

Link

Description

Car Parking Application Form (online)

Car Parking Application Form (online) 

Online form to be completed for staff car parking permit.

Car Parking FAQ

Car Parking FAQ 

Frequently asked questions concerning the University's car parking facility.

Car Parking Policy

Car Parking Policy 

Policy covering University car parking permit rules and regulations.

Catering Services Sustainable Food Policy

Catering Services Sustainable Food Policy 

Policy covering the University's sustainable food practices.

Catering Prices

Catering Prices 2010 

Catering Food Price List.

Catering Request Form (online)

Catering Request Form (online) 

Online form to be completed for catering refreshments.

Confined Space Entry

Policy to control the entry into defined Confined                or Restricted Spaces to comply with the Confined              Space Regulations 1997.  Updated May 2021.                          

 

D

Document

Link

Description

Door Template - Merchiston (multiple)

Door Template - Merchiston (multiple) 

Blank Door Template for personalisation - Merchiston (multiple) door plaques.

Door Template - Merchiston (single)

Door Template - Merchiston (single) 

Blank Door Template for personalisation - Merchiston (single) door plaques.

Door Template - All campuses except Merchiston (multiple)

Door Template - All campuses except Merchiston (multiple) 

Blank Door Template for personalisation - All Campuses except Merchiston (multiple) door plaques.

Door Template - All campuses except Merchiston (single)

Door Template - All campuses except Merchiston (single) 

Blank Door Template for personalisation - All Campuses except Merchiston (single) door plaques.

 

E

Document

Link

Description

E-Print Shop (online)

E-Print Shop (online) 

Send documents from your PC directly to Document & Print Services using PRISMA online system.


External Clients

External Clients 

Guidance for the management of external clients leasing rooms/laboratories or equipment from the University.

 

F

Document

Link

Description

Filming at the University

Filming at the University 

Policy covering the University's rules and regulations on filming at the University.

Food Safety                           ​


Policy to comply with Food Safety legislation, defining

responsibilities and procedures for Catering Teams.

Updated May 2021.

Foyer Booking Policy

Foyer Booking Policy 

Policy covering terms and conditions of booking foyer space.

 

   

G


Document                        Link    Description


Gas Safety                                 Policy to comply with Gas Safety, Ozone Depleting 
                                                       Regulations and welding safety guidance.  Updated 
                                                       August 2021.                                                       

 

H

Document

Link

Description

Heating Policy

Heating Policy​ 

Policy covering operation of heating installations and procedure for dealing with heating problems. 

 

L



Document

Legionella                                           

Link

Description

​​

Policy to comply with Legionnaire's Disease Codes of

Practice and guidance with responsibilities/procedures.

Updated August 2021

Lost and Found Property

Lost and Found Property 


Guidelines on the University's lost and found property procedures.

 


 

M

Document

Link

Description

Meeting Room Booking Policy

Meeting Room Booking Policy 

Policy covering different types of room booking space and one-stop-shop booking system.

 

O

Document

Link

Description

Office Move Online Form

Office Move Online Form 

Online Form to be completed for individual Office Moves.

 

P

Document

Link

Description

Portable Appliance Testing


Print Services Price List




Print Services Booklet​ 

Policy to comply with HSE AND IET guidance on inspection

and testing with responsibilities/procedures.

Updated May 2021

Print Services List of printing and costs.

Print Services Request Form

Print Services Request Form 

Form to be completed for printing requests.

Priority Mail Request Form

Priority Mail Request Form 

Form to be completed for mail services.

Private Sector Accommodation Information

Private Sector Accommodation Brochure 

A student guide to flat renting Edinburgh.

Public Transport Season Ticket Loan Form

 Public Transport Season Ticket Loan Form

The University offers a public transport interest free loan to allow staff to buy an annual rail or bus pass.



 

R

Document

Link

Description

Rail Season Ticket Loan Form

Rail Season Ticket Loan Form 

The University offers a public transport interest free loan to allow staff to buy an annual rail pass.

Redundant Equipment Notification Form (Finance)

Redundant Equipment Notification Form (Finance) 

Form to compete and forward to Procurement to notify of redundant equipment.

Room Booking Form (Online)

Room Booking Form (Online) 

Refer to Resource Booker system (Staff Intranet/quick links).  Room bookings required prior to 7 September, please contact Timetabling (timetabling@napier.ac.uk).

Room Booking Policy


Room Booking Policy 


NOT AVAILABLE CURRENTLY BEING UPDATED - Policy covering different types of room booking space and one-stop-shop booking system.

Room Booking Procedure (One-Stop-Shop)

Room Booking Procedure (One-Stop-Shop) 

Guideline covering room booking procedures.


Room Booking Procedure (1-1 Meeting Rooms at Sighthill)

Room Booking Procedure (1-1 Meeting Rooms at Sighthill 

Guidelines on booking 1-1 glass meeting rooms at Sighthill.

 

S

Document

Link

Description

Statutory Inspections          

        ​

Policy to comply with HSE Regulations & Insurance 

requirements on thorough examination, insection and testing of equipment, defining responsibilities/procedures.

Updated February 2021.

Sighthill MFD Printing Instructions

Sighthill Online Printing Instructions 

Guidelines for releasing print jobs, photocopying and scanning.



Space Allocation Principles

Space Allocation Principals 

Describes the University's managed approach to space allocation.

 

U

Document

Link

Description

Unusual Event Form

Unusual Events Form 

Form to be completed for unusual events held at the University.

 

W

Document

Link

Description

Weapons and Fire Arms Guidance

Weapons and Fire Arms Guidance 

Guidance notes covering the University's security measures on Weapons and Fire Arms.


 
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