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Health and Safety Policies - A to Z



   Policy Link Description




Abrasive Wheel click here Link to Property & Facilities policy


Access Out With Normal Hours

Access Out With Normal Hours​ 


Policy covering the procedure for accessing the University out with normal working hours


Access to the University by Children

PDF - summary

PDF - full​

Policy covering access to the university by children (Scottish Law - under 16) and by young persons (under 18)



PDF - summary​​

 Policy covering accident investigation, prevention, procedures and reporting


Appointment of Competent Health & Safety Staff


 Policy covering requirements for appointment of competent health and safety staff

Asbestos click here   Link to Property & Facilities policy

​Body Fluids ​See under "Cleaning up body fluids"
​Chemicals ​See Hazardous Substances / Hazardous Chemicals
​Children ​See Access to the University by Children
​Cleaning up body fluids Guidance document​

Confined Spaces


See under Working Safely in Confined Spaces



Contractors Policy

Contractors Summary Policy​

Policy covering how the management of contractors is carried out in the University

Control of Vibration at Work click here Link to Property & Facilities policy
Design, Development and Manufacture Policy
Policy covering safety requirements for any process or equipment designed, developed or manufactured by a School/Service. Includes guidance on 3D printing.

Drinking and Eating ​PDF
Driving at Work (University Hired / Leased Vehicles)  

Driving at Work Policy


Driving at Work Summary​

 Policy providing guidance and a framework for the operation of University owned or operated vehicles

​Display Screen Equipment (DSE) ​​computers and other hand held devices guide

DSE summary​

​DSEAR assessment ​PDF ​ ​Dangerous Substances and Explosive Atmospheres Regulations (guidance/flowchart)
Emergency Procedure

​​click here​   

What to do in the event of the fire alarm sounding or on discovering a fire

Emergencies - other

clic​k here​​

 e.g. hazardous chemical spillage, gas leak - link to emergency response procedures 

Events, Exhibitions and Filming

PD​F - summary

PDF - full

​External clients - leasing rooms / labs / equipment ​​Policy
Induction Form
Responsible Person - definition and duties​
​Policy, flowchart and induction form for the management of external clients leasing rooms/labs/equipment from the university

Filming See under Events, Exhibitions and Filming

​Fire Policy​​

Fire Summary Policy​

 Policy covering the fire safety management strategy for the university

First aid ​First Aid Policy


​First aiders guidance ​​First Aiders Guidance​
​Hazards - reporting of ​​​PDF - summary ​ ​

​Hazardous substances - purchasing/storage/disposal

Hazardous chemicals - safe storage




​ ​Guidance for purchasing, storage and disposal of hazardous substances

Detailed guidance on storage of chemicals

Health Surveillance

​​PDF - summary​

PDF - full

 Policy covering the legislative requirement, objectives, guidance and procedures for health surveillance in the university


Heating click here Link to Property & Facilities policy
Homeworking click here   Link to HR&D policy



PDF - sum​mary

PDF - full​

Policy covers housekeeping throughout the University including workshops, laboratories, classrooms, offices and workrooms


Legionella click here   Link to Property & Facilities policy


Lift Release Procedure click here Link to Emergency Response Procedures (ERP) - see page 5 of ERP document

​Manual Handling ​​summary flowchart​ ​ ​Manual handling assessment flowchart
Multi-functional Devices, Photocopiers and Laser Printers

PDF - summary

PDF - full​ 

Policy covering purchasing, installation and use of MFDs, photocopiers and laser printers


Noise Policy

Noise Policy Summary

Noise Assessment Flowchart 

Policy covering the University's obligations on noise assessment and preventative and/or protective measures


​Pagers ​​PDF - summary​ ​ ​
Procedure for issuing and use of vibrating pagers for staff and students

Personal Protective Equipment (PPE)

​Personal Protective Equipment (PPE) Policy​

Policy covering types of PPE, issuing, replacement, cleaning, maintenance and training

Photocopiers ​ See Multi-functional Devices, Photocopiers and Laser Printers
Printers See Multi-functional Devices, Photocopiers and Laser Printers


​3D Printing ​See Design, Development and Manufacture
Provision and Use of Work Equipment (PUWER)

PUWER Policy

PUWER Summary

PUWER Flowchart - Selection of Work Equipment​

Policy covering selection, use, maintenance, training requirements and disposal requirements of any equipment that falls under PUWER



​Radiation - x-ray generators

Radiation - ionising radiation




​ ​
Restricted Areas

Restricted areas summary​

Policy covering access to restricted areas e.g. plant rooms

​Risk Assessment ​​​Policy - PDF
Flowchart​ ​ ​Guidance on risk assessment and how to carry out and complete the risk assessment form

Safe Systems of Work

Safe systems policy​

Safe systems summary​​​ 

School/Service Safety Codes PDF​

Policy covering what should be included in individual school/service safety policies


Smoking click here   Link to Property & Facilities website


Statutory Inspections



Policy covering statutory inspections carried out by enforcement agencies or insurance/service engineers

​Stress ​Stress Policy​​ ​ ​
Stress Managers Guide
Stress Employees Guide

Managing Stress e-Guide tool 
(external link to European Agency for Safety & Health at Work)

Supervision of Students


Policy covering the supervision of students in workshops and laboratories

Training and Competency

Policy  policy covering training provided for staff as required under the Health and Safety at Work Act

Appendix 2 ​  Word version of blank competency matrix


Transportation of Gas Cylinders in Vehicles

Transportation of Gas Cylinders policy​

Transportation of Gas Cyclinders summary​

Policy covering driver requirements, vehicle requirements and safety rules for drivers


Travel Overseas for Staff

Travel Overseas for Students

Travel Guidance Document


Travel Quick guides -
process flowcharts 

Staff Policy​ 

Student Policy​

Travel Guidance​

Quick Guide Staff​​

Quick Guide Students ​

Policy covering staff and students requirements prior to and during their travels abroad


Violence at Work



Visitors PDF Policy covering responsibilities for schools/services for safety of visitors

Water Management ​See under Legionella
Working Alone

PDF - summary

PDF - Policy​


​Working Alone - Social Researchers ​PDF policy​ ​ ​Policy providing guidance for social researchers, particularly those in the field on their own

Working Safely in Confined Spaces


click here    Link to Property & Facilities policy
Workplace (Health, Safety & Welfare)

Workplace Regulations Policy

Workplace Regulations Summary​

Policy covering workplace health, safety and welfare requirements in the University



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