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YOU ARE HERE: Skip Navigation LinksEdinburgh Napier Staff Intranet > Service Depts > Governance & Compliance > Health & Safety > Forms and Checklists > Travel

Travel abroad


Travel Risk Assessment ​


Any member of staff or student planning to travel overseas on official University business must always complete a travel risk assessment form prior to any travel and/ or accommodation being booked*.  The travel risk assessment is an essential part of preparation for overseas travel and should be undertaken well in advance of any trip.  The University has a duty of care to all staff and students who are planning on travelling overseas on university business and needs to be assured that travelers have fully considered any risks and have put appropriate precautions in place.   


Please complete the online form linked below to complete the Travel Risk Assessment (TRA). Please be aware that you will also need to log-in to Garda World (linked below) to complete the TRA. You can log in to Garda World using your university email address.  


Garda World provides the Crisis 24 service which notifies travelers of any incidents or issues before and during their travel and the app provides this in real time. They also provide rescue and recovery services to ensure travelers are safely evacuated from a country if required. Garda World registration also enables the traveler to contact the Crisis 24 team if they encounter any issue which puts their health and/or safety at risk.  


Registration with Garda World is an insurance requirement and non-compliance may result in university provided insurance becoming null and void. 


Please note: You must also register your trip on Garda World and download the mobile app once your TRA has been approved.  


Complete the online Travel Risk Assessment from here​




Guidance on completing the Travel Risk Assessment:

User Guide

Approver Guide​​​




Crisis24/GardaWorld ​



Staff travelling abroad must register with Crisis24/GardaWorld






Crisis24/GardaWorld guidance documents:

Crisis24/GardaWorld Travel Security Complete Start Guide

Crisis24 App Guide​

Crisis24 App - update info October 2​023



Contact by Crisis 24 in the event of an emergency

All travellers are required to provide both a phone number and email address where they can be contacted by Crisis 24 in the event of a local incident or emergency. This will only be used by Crisis 24 in extreme circumstances to ensure the traveller is safe and aware of the incident. 

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​UMAL Travel Cover


Travel Cover Document and Trave​l Cover Summary​

  • These documents should always be carried when travelling on University business
  • The emergency medical expenses cover will provide you with advice and assistance should you become ill or sustain injury during your journey


See also:  Travel Overseas Policy​



Other useful resources


Safer Adventures : Managing the Risks of Adventure Travel​ - British Standard for adventurous activities outside the United Kingdom (BS 8848:2014)

Higher Education Sector Guidance on Health and Safety in Fieldwork and Travel​ - USHA (Universities Safety and Health Association)​

IOSH Safety without borders - keeping your staff healthy and safe abroad​

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Notes

* Booking of travel - Travel Partner

Booking of travel should be through the University’s contracted travel partner who is appointed via a fully compliant OJEU tendering process. The travel partner is the external organisation who liaises with the University travel booker on behalf of the employee to book travel arrangements. The travel partner can arrange flights, some overseas trains (all UK rail journeys should be booked through ScotRail Business Travel), car hire, visa and accommodation​ requirements. 


If bookings are not made through our travel partner then the traveller does not have access to the 24hr support provision.  Our travel partner provide a 24/7/365 support service to assist travellers experiencing flight delays, cancellations and travel problems or travellers affected by a crisis situation. Our travel partner’s specialists are trained to provide active crisis support and fast reaction times. When travellers may be facing the most risk or danger, their agents focus on finding and implementing the most appropriate solution. This service is free of charge for University staff.​

 


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Registration number SC018373