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Leaving the University

 

Proces​s

HR require certain information as part of your leaving process, we recommend using this template resignation email​ which should be sent to HR and copied to your manager. If you wish to write your own resignation letter it should include the following information:

-     Confirmation of your final date of employment as agreed with your manager
-     Confirmation that you intended to take any remaining annual leave (In exceptional circumstances and only in agreement with your manager will payment be made for any untaken accrued holidays).
-     The following mandatory information for HESA purposes (Higher Education Statistics Agency) –
 
  
    What will you be doing after leaving Edinburgh Napier University
      Working in a higher education institution
 
      Working in the private sector
 
      Working in another education institution
 
 Self-employed
 
 
      Working in a research institute (private)
 
 Registered as a student
 
Please tick the most appropriate box
       Working in a research institute (public)
 
Retired 
 
 
       NHS/General medical practice/General dental practice
 
      Not in regular employment, not retired
 
 
 Working in another public sector organisation 
 
    Not known 
 
 
Working in the voluntary sector
 
 
 
     Where will you reside after you leave?
Scotland
 
Other EU
 
England
 
Non - EU
 
 
Wales
 
Not known
 
      Please tick the most appropriate box
Northern Ireland
 
Prefer not to specify
 
 

Notice Periods

Details regarding your notice period are detailed in your contract of employment. In general, academic and research staff have a 3 month notice period and support staff have a 4 week notice period.

 

Employees Responsibilities
 
Managers Responsibilities
 
  IT User accounts
 
Please ensure that all University information and records held in your email account, H: Drive, C: Drive (and on your network Desktop), MyDrive (SharePoint), or in any other drive or mobile device to which you have sole access, are moved to an appropriate University SharePoint site or shared network drive.
Please contact IT if any special arrangements need to be made about access to information kept in areas on the network to which your employee has sole access e.g. email, after employees leaving date.
 
Further guidance for leavers regarding University records and information can be found on the Governance Services page.
 
 
 
Return of Property
 
All property belonging to the University, including keys and your staff ID card, should be returned to your Line Manager on leaving. Please also ensure that you return all University owned IT equipment that you have been issued with.
 
Please ensure to collect staff cards, keys and any other University equipment from employees before they leave.
 
All University electronic equipment should be returned to Information Services.
 
 
Payslips and future address
 
When you are leaving the University, we recommend that you take the following action before your employment ends:
    1. Amend the email address to which your e-Payslips are sent to a personal email account to ensure you receive your final e-Payslip, particularly important if you leave before pay day
   2. Download any previous payslips that you may require from HR Connect.

If you are changing address you should update this on HR Connect before leaving. Your P45 will be sent at the end of the month so it is important that this is sent to the correct address as duplicate copies cannot be produced.
 
 
  

Academic Workload Allocation

Academic staff should ensure that their Academic Workload Allocation is updated when they leave the University to ensure accurate TRAC reporting.

 

Recurring Payments

The University provides a number of benefits which are paid for by recurring payments or salary sacrifice schemes, such as season ticket loans and childcare vouchers.  Information regarding how these are dealt with can be found on the Payroll Site. Any outstanding balances to will normally be deducted from your final salary payment.   

 

Edinburgh Napier University Former Staff Association

On leaving the University you are eligible to become a member of the Edinburgh Napier University Former Staff Association. Should you wish to take up membership or request further information, please email alumni@napier.ac.uk