Leaving the University
Process
HR require certain information as part of your leaving process, we recommend using this template resignation email which should be sent to HR and copied to your manager. If you wish to write your own resignation letter it should include the following information:
- Confirmation of your final date of employment as agreed with your manager
- Confirmation that you intended to take any remaining annual leave (In exceptional circumstances and only in agreement with your manager will payment be made for any untaken accrued holidays).
- The following mandatory information for HESA purposes (Higher Education Statistics Agency) –
What will you be doing after leaving Edinburgh Napier University |
Working in a higher education institution |
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Working in the private sector |
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Working in another education institution |
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Self-employed |
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Working in a research institute (private) |
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Registered as a student |
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Please tick the most appropriate box |
Working in a research institute (public) |
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Retired |
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NHS/General medical practice/General dental practice |
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Not in regular employment, not retired |
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Working in another public sector organisation |
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Not known |
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Working in the voluntary sector |
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Where will you reside after you leave? |
Scotland |
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Other EU |
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England |
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Non - EU |
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Wales |
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Not known |
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Please tick the most appropriate box |
Northern Ireland |
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Prefer not to specify |
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Notice Periods
Details regarding your notice period are detailed in your contract of employment. In general, academic and research staff have a 3 month notice period and support staff have a 4 week notice period.
IT User accounts
IT will be notified that you are leaving at the point you are processed as a leaver on HR Connect so that they can close your account when you leave. Please ensure that all University information and records held in your email account, H: Drive, C: Drive (and on your network Desktop), MyDrive (SharePoint), or in any other drive or mobile device to which you have sole access, are moved to an appropriate University SharePoint site or shared network drive. Your line manager must contact IT if special arrangements need to be made about access to information kept in areas on the network to which you have sole access e.g. email, after your leaving date.
Further guidance for leavers regarding University records and information can be found on the Governance Services page.
Return of Property
All property belonging to the University, including keys and your staff ID card, should be returned to your Line Manager on leaving. Please also ensure that you return all Univeristy owned IT equipment that you have been issued with.
Recurring Payments
The University provides a number of benefits which are paid for by recurring payments or salary sacrifice schemes, such as season ticket loans and childcare vouchers. Information regarding how these are dealt with can be found on the Payroll Site. Any outstanding balances to will normally be deducted from your final salary payment.
Pension Scheme
For information regarding your Pension Scheme.
Payslips and future address
You will only have access to your e-Payslips if they have been delivered to a personal e-mail address and have been retained in your email account or saved onto your PC. If you are leaving the University, we recommend that you take the following action before your employment ends:
1. Amend the email address to which your e-Payslips are sent to a personal email account to ensure you receive your final e-Payslip, particularly important if you leave before pay day
2. Download any previous payslips that you may require from HR Connect.
If you are changing address you should update this on HR Connect before leaving. Your P45 will be sent at the end of the month so it is important that this is sent to the correct address as duplicate copies cannot be produced.
Edinburgh Napier University Former Staff Association
On leaving the University you are eligible to become a member of the Edinburgh Napier University Former Staff Association. Should you wish to take up membership or request further information, please email alumni@napier.ac.uk