Leaving
the University
Process
HR require
certain information as part of your leaving process, we recommend using
this
template resignation email which should be sent to HR and
copied to your manager. If you wish to write your own resignation letter it
should include the following information:
- Confirmation of your final date of employment as agreed
with your manager
- Confirmation that you intended to take any remaining annual
leave (In exceptional circumstances and only
in agreement with your manager will payment be made for any untaken accrued
holidays).
- The following mandatory information for HESA purposes
(Higher Education Statistics Agency) –
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What will you be doing after leaving Edinburgh Napier
University |
Working in a higher education institution |
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Working in the private sector |
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Working in another education institution |
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Self-employed |
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Working in a research institute (private) |
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Registered as a student |
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Please tick the most appropriate box |
Working in a research institute (public) |
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Retired |
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NHS/General medical practice/General dental practice
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Not in regular employment, not retired |
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Working in another public sector organisation
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Not known |
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Working in the voluntary sector |
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Where
will you reside after you leave? |
Scotland |
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Other
EU |
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England |
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Non -
EU |
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Wales |
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Not
known |
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Please
tick the most appropriate box |
Northern
Ireland |
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Prefer
not to specify |
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Notice
Periods
Details
regarding your notice period are detailed in your contract of employment. In
general, academic and research staff have a 3 month notice period and support
staff have a 4 week notice period.
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Employees Responsibilities
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Managers
Responsibilities
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IT User accounts
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Please
ensure that all University information and records held in your email account,
H: Drive, C: Drive (and on your network Desktop), MyDrive (SharePoint), or in
any other drive or mobile device to which you have sole access, are moved to an
appropriate University SharePoint site or shared network drive. |
Please
contact IT if any special arrangements need to be made about access to
information kept in areas on the network to which your employee has sole access
e.g. email, after employees leaving date.
Further
guidance for leavers regarding University records and information can be found
on the Governance
Services page.
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Return of Property
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All
property belonging to the University, including keys and your staff ID card,
should be returned to your Line Manager on leaving. Please also ensure that you
return all University owned IT equipment that you have been issued
with.
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Please
ensure to collect staff cards, keys and any other University equipment from
employees before they leave.
All
University electronic equipment should be returned to Information
Services.
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Payslips and
future address
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When
you are leaving the University, we recommend that you take the following action
before your employment ends:
1.
Amend the email address to which your e-Payslips are sent to a personal email
account to ensure you receive your final e-Payslip, particularly important if
you leave before pay day
2.
Download any previous payslips that you may require from HR Connect.
If
you are changing address you should update this on HR Connect before leaving.
Your P45 will be sent at the end of the month so it is important that this is
sent to the correct address as duplicate copies cannot be produced.
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Academic Workload Allocation
Academic staff should ensure
that their Academic Workload Allocation is updated when they leave the
University to ensure accurate TRAC reporting.
Recurring Payments
The University provides a
number of benefits which are paid for by recurring payments or salary sacrifice
schemes, such as season ticket loans and childcare vouchers. Information
regarding how these are dealt with can be found on the Payroll
Site. Any outstanding balances to
will normally be deducted from your final salary payment.
Edinburgh Napier University Former Staff
Association
On
leaving the University you are eligible to become a member of the Edinburgh
Napier University Former Staff Association. Should you wish to take up
membership or request further information, please email alumni@napier.ac.uk