Treasury & Transactions |
Document |
Name |
Version |
|
Credit Note Request |
Jul-2015 |
For a Credit Note please complete and submit this form to Sales Ledger. |
|
Expense Claim for Externals (FIN4) |
May 2016 |
Claim form to request reimbursement of travel expenses for those external to the University. |
|
Foreign Payment Request (FIN6) |
Mar-2013 |
This form enables University staff to request payment in a foreign currency or where the receiving bank in non UK, although a bank to bank transfer is more secure and the University preferred method. |
|
GBP Funds Requisition (FIN5) |
Dec-2011 |
A University Purchase Card should be used when purchasing goods and services, however this form may be used by staff to claim very "low value" out of pocket expenses. All original receipts must be attached (photocopies are NOT acceptable). |
|
Sales Invoice Request |
Jul-2015 |
For a Sales Invoice please complete and submit this form to Sales Ledger. |
|
Staff Attending Course/Conference - Advance (FIN2) and Claim (FIN3) |
Jan-2020 |
This file contains both an Advance form (FIN2) and Claim form (FIN3), for use by staff when attending a course, conference or other visit. The document also contains both a quick guide and process flow to explain how the process works. **This form has been updated inline with the country codes changes identified in October 2017.** |
|
Overseas Subsistence Daily Rates for Expenses |
Feb 2016 |
All overseas subsistence expenses will be reimbursed up to the maximum daily amount permitted by HMRC. These maximum daily amounts vary by country and city, and in the USA, by state. |
|
Trip Number Allocator |
Apr-2019 |
Trip numbers are the equivalent of requisition or order numbers and allow departments to control and report on travel trips in Agresso. |
|
Expenses Payment Procedures for Visiting Academics, Researchers & Students |
July-2016 |
University Expenses Payment Procedures for Visiting Academics, Researchers & Students. |
|
PO Number Required to Insure Invoice Is Raised |
Jun-2015 |
The companies listed require a purchase order number on any invoice so, to insure your invoice is raised, this MUST be included on your invoice request. Please note this list is subject to change so you should always refer to the document online. |
|
Receipt of Monies Guidance |
Aug-2015 |
Details the terms and conditions under which monies received into Edinburgh Napier University is managed and banked. |
|
Treasury Management Policy |
Aug-2015 |
Defines the University's treasury management policies to provide effective control of the risks associated with University cash flows, banking, money market and capital market transactions, allowing optimum performance consistent with those risks. |
|
Travel Bookers |
Apr 2016 |
This spreadsheet provides a list of staff/Administrators who can currently book travel via our Travel partners on your behalf. Please be aware however the list is subject to change and is not exhaustive. If you require further information, we advise you contact the Procurement Team. |
|
Travel Policy FAQs |
May 2018 |
These FAQ’s have been drafted to assist in answering frequently asked questions relating to the reimbursement of expenses in the University Travel & Expenses Policy. |