majority of colleagues working from home, many of us have been using a variety
of online platforms for collaborating, meetings and teaching.
University’s preferred platforms are WebEx and Skype, which is being rolled
into Microsoft Teams. We have enterprise agreements in place for these tools,
which means they can be used without additional cost to the
University. You are able to access these through your Edinburgh Napier
credentials, and Information Services has established documentation and support
services for these platforms.
integrated WebEx into our strategic Virtual Learning Environment platform,
which makes it seamless for students and academics.
Teams has excellent integration with Outlook, SharePoint Online and the full
Microsoft suite, allowing existing Office365 credentials to securely
authenticate, gain access and efficiently use these services through the
Microsoft Teams portal.
platforms have also been assessed to ensure the data they hold is maintained
within the European Economic Area (EEA) and is managed in a way that provides
us with assurance that it will not be misused.
that many users have recently experienced with these collaboration tools are due
in part to the huge increase in demand globally and the unprecedented load on
home broadband services. The platforms are stabilising and IS are working to
make best use of them. These issues should not be used as a reason to move to
an unapproved platform with the risks that would bring.
platforms share user data with other companies outside the EEA, raising
concerns if commercially or personally sensitive discussions were conducted
continue to work remotely, please note that any recorded information created in
the course of business activities, regardless of platform, is classed as
‘business’ and therefore disclosable under the Freedom of Information
(Scotland) Act 2002 as well as data subject access requests.