In the last 30 years,
Edinburgh Napier University has established more than 60 Erasmus and 20
Overseas exchange partnerships around the world, signing more than 100 exchange
agreements. The University is also a member of the International Student
Exchange Program (ISEP) since 1992. The ISEP Network is the largest global
community for study abroad offering exchanges at more than 300 universities.
The full list of the
Edinburgh Napier University exchange partners can be viewed here.
Types of exchange
Our exchange agreements are
either University-wide or subject specific.
University-wide exchanges are open to most students, however,
not every degree subject may be offered by all our University-wide partner
Subject-specific exchanges are only open to students whose
degree programme is in the stated subject area.
The following reciprocal
exchange agreements are facilitated by the Global Mobility Team:
Reciprocal Exchange Agreement (for student exchanges outwith the EU/Erasmus+
Inter-Institutional Agreement (IIAs) (for any student exchanges within the
Brexit, the University will NOT be able to continue exchanging students under
our Erasmus IIA agreements beyond the academic year 2021/22, therefore our
current Erasmus agreements will have to be replaced by another reciprocal
non-reciprocal (fee-paying) incoming study abroad agreements should be raised
with Nicole Lombardo N.Lombardo@napier.ac.uk
, the International Partnership Manager.
The Institutional Mobility Forum (the IMF)
To manage the process of setting up and reviewing exchange
agreements, and ensure an equitable and clear approach, all agreements are
subject to scrutiny via ENU’s Institutional Mobility Forum.
IMF Meeting - February
Audit of existing partnership agreements
Review of flows and agreement on
cancelling/renewing any that are due to expire before end of the following
New partner requests – first deadline
IMF Meeting - May
Consider new partner proposals (First deadline)
All new partner proposals submitted by
the first deadline will be considered
Erasmus+ number request
Final date for Schools to contact the GMT
to request an increase in places to Erasmus+ partners for the following year
New partner requests – second deadline
All new partner proposals submitted by
the second deadline will be considered
IMF Meeting -August
Final review of new partner proposals
Stage 2- Proposals and completed
checklists to be submitted by 15 July.
IMF Meeting - November
Review new agreements
Review progress of all new agreements
looking at numbers and any issues
approved through the May or August IMF will be promoted from September-December
with a view to the first exchanges taking place the following academic year.
For example, proposals submitted by July 2021 will be considered at the August
2021 IMF and the agreement will likely take effect from 2022/23 academic year.
Late/incomplete proposals will
ordinarily be unable to be considered.
Initiating exchange agreement – 10 steps:
Leader (PL) (or their depute/programme mobility lead) initiates discussions
with potential partner and collates all the information required to enable
completion of ‘Exchange Partner Proposal
Checklist’. The document can be
will send ‘Safeguarding Policy Framework
Policy Commitment’ form to the partner, which must be signed and returned
along with the ‘Exchange Partner Proposal Checklist’.
‘Exchange Partner Proposal Checklist’
requires the signature of the PL, School Lead for Mobility and the School
Academic Adviser for visiting students.
Once signatures are obtained, the for, along with the ‘Safeguarding Policy Framework Policy
Commitment’ form should be sent to email@example.com.
(It is expected that the person fulfilling the School Mobility Lead role has
designated authority from their Dean to approve agreement proposals).
submits completed and authorised ‘Exchange
Partner Proposal Checklist’ and the ‘Safeguarding
Policy Framework Policy Commitment’ form to firstname.lastname@example.org. It will then be reviewed by the Global Mobility
Mobility Team (GMT) will confirm receipt of the proposal.
will table each ‘Exchange Partner
Proposal Checklist’ submission for the appropriate Institutional Mobility
Forum (IMF) for information and formal acknowledgement only. The IMF will rarely overrule or refuse an
agreement. More information regarding the Institutional Mobility Forum (IMF)
can be found here.
Global Mobility Manager will complete the agreement template and liaise with
contact at partner institution to negotiate final terms.
- Erasmus Inter-institutional Agreements are a set
EU-wide template and therefore not open to negotiation beyond the agreement
discipline area, duration, and number of mobility’s. Therefore, the setting up
of these agreements is relatively simple
- Overseas exchange agreements are much more
detailed and often require extensive negotiation to agree terms due to
differences in governance and standards. It may be necessary for the GMT to
seek further guidance from University’s Governance team to ensure the agreement
terms are acceptable to the University
agreement content is approved by both institutions, the Global Mobility Manager
will arrange signature from the Principal’s office.
signatories of the ‘Exchange Partner
Proposal Checklist’ will receive a copy of the finalised student exchange
agreement. GMT will hold master copies of all reciprocal exchange agreements.
will record the agreement and operational details for use in promotion,
application and management of the exchange.
Frequently asked questions are answered here.