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Security of Personal Data



Further guidance on security of personal data is available in Section 7 of the Data Protection Code of Practice.

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Security of Electronic Information Systems

For guidance on security of electronic information systems, please see the relevant details on the Information Services site.


Providing Coursework Marks to Students

It is much more secure to provide marks via Moodle than email. Instructions on how to do this can be found at the page linked to below. If you need more guidance please contact the Learning Technology Support Manager via: ISServiceDesk@napier.ac.uk


Manual & Physical Data Security Policy

In order to meet the requirements of the Data Protection Act, organisations are obliged to have in place a framework designed to ensure the security of all personal data.  The guidance note below sets out the University's policy on the security of manual and physical data.  Please note, this policy relates only to the retention and storage of non-electronically based personal data. All electronic data is covered separately by the University's Information Security Policy and its subsidiary policies.


 Download the Manual and Physical Data Security Policy 

Security of Personal Information Checklist

This one-page checklist has been adapted from guidance issued by the UK Information Commissioner.


 Download the Security of Personal Information Checklist 


Password Protecting Documents 

See below for guidance on how to password protect different document formats.


Password protect Word documents

Password protect Excel documents

Password protect PDF documents 


Procedure for Breach of Data Security

The Data Protection Act 1998 governs the University's obligations with regard to personal data and these include a requirement to keep personal data secure. A breach of data security occurs where unauthorised or unintentional access to personal data is gained, whether this data is held in electronic or manual format. This procedure gives guidance on what to do in the event of such a breach occurring.


  Download the Procedure Guidance for Breach of Data Security