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Committee Servicing Procedures & Good Practice Guidance



The guidance on committee servicing at Edinburgh Napier University is intended to:

  • Offer a model of good practice in the conduct of committees within the University
  • Set common standards for committee agendas, papers, minutes and reports
    Facilitate communication between committees, sub-committees and the wider University community (including the general public)
  • Encourage committees to periodically monitor and review their own effectivenessCraiglockhart Boardroom

Who is this aimed at?

This guidance primarily relates to clerks to committees and sub committees of University Court, Academic Board and the Principal‟s Executive Group.


Sections of this guidance are also of interest to:

  • Staff responsible for providing papers for committees
  • Staff responsible for ensuring actions are monitored and implemented
  • Convenors / vice-convenors (particularly those new to the role)
  • Committee members
  • Line managers of staff with committee servicing responsibilities

This guidance is not aimed at those running and supporting exam boards (which have their own specific procedures to follow in accordance with University Regulations).

Please note that certain matters relating to Court and its sub committees are governed by the Order of Council and Court‟s Standing Orders and the requirements of these formal instruments take precedence over anything written in this guidance.


Guidance and Template Downloads


Committee Servicing Guidance​ (Updated March 2024)


  Template Forward Schedule of Business


  Template Open Agenda


  Template Reserved Agenda


  Template Standard Paper Coversheet​


  Template Minute


  Sample Minute


  Standard Lexicon of Terminology


  Annual Review of Committee Effectiveness​



Training dates

Check  Learning & Development for updates.


Page last updated 25​ March 2024