School Responsibilities
Colleagues in Schools have responsibility for the day to day administration of the external examiner system and the following document goes into detail about the exact responsibilities for the school.
School responsibilities.docx There is also further guidance below on the types of information that should be sent to newly appointed external examiners to ensure that consistent information is provided.
Guidance Note Version 2.0.docx
As a matter of course you should send out:
- Programme Handbooks (if applicable)
- Module descriptors
- Assessment briefs/marking criteria
- Approved exemptions to the University Regulations (if applicable)
The School should also:
- Notify external examiners of the dates and times of Boards of Examiners as early as possible and to liaise with the external examiners to make travel and accommodation arrangements as necessary, ensuring that the external examiners are aware of the University procedures to claim back any expenses incurred.
- Send out draft assessments to external examiners and ensure that comments received are considered
- Ensure that external examiners are provided with at least a square root sample of completed assessments
- Ensure that external examiners are kept informed throughout the year of proposed changes to modules and/or programmes
- Respond to any issues raised within the external examiners reports
- Make use of the checklist for schools below on the minimum information provided to external examiners to ensure a consistent experience for external examiners across the institution
Checklist for Schools on minimum information provided to EEs (Version 1.0).docx
Quality & Standards responsibilities
- Reviewing and confirming the appointment to confirm that appropriate standards have been met
- Organising induction either face to face or online
- Annualy updating the report template and setting the report deadline
- Producing an annual summary report of University level issues within the reports