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​​Protect data

Protect data image 

Know where to store data securely.

Safeguard your most important data, such as your photos and key documents, by backing them up to an external hard drive or a cloud-based storage system.

If your device is infected by a virus, malicious software (malware) or accessed by a cyber criminal your data may be damaged, deleted or held to ransom by ransomware preventing you from accessing it. Backing up your data means you have another copy of it, which you can always access.

We all store lots of  important data like:

  • Essays
  • Lab work
  • Projects
  • Research
  • Teaching material – lecture notes, slides, etc.
  • Business data
  • Research data
  • Photos

Unfortunate Events and Malicious Activity are two threats that can result in your data becoming damaged, deleted, lost or held to ransom, preventing you from accessing it. These might include:

  • Accidentally deleting or overwriting a file
  • Forgetting to take your USB stick with you
  • Forgetting to take your tablet or laptop with you
  • Forgetting to pay for your cloud storage subscription
  • Forgetting your password or PIN
  • Dropping your device or spilling liquid on it
  • Just plain old bad luck
  • Ransomware
  • Disgruntled colleagues/flatmates
  • Activists

How to keep your information safe

Stick to approved, University-provided storage locations:

​If you can’t do the above or aren’t sure how to, contact Information Services ​for advice.

If you absolutely have to do something else, make sure that you have good backups.

 Why are backups important?

The data on your device could include your documents, photos, music, video and contacts – as well as your software. Modern device hard drives can hold massive volumes of data, making the consequences of loss through any of the above potentially disastrous. The impact could be inconvenient, stressful, time consuming and expensive.

Backups make it simple for you to protect your data by copying and storing it somewhere other than your device hard drive.

Tips for backup of your personal data:  https://www.ncsc.gov.uk/collection/top-tips-for-staying-secure-online/always-back-up-your-most-important-data