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Timetabling Data Collection

In advance of each trimester, we collect timetabling teaching requests from module leaders and staff availability information about academic staff. The timetabling data collection period typically lasts for four weeks and takes place in April for trimester 1 and in September for trimesters 2 and 3.


Why do we collect timetabling data each Trimester?


​We collect timetabling data each trimester to maintain our data integrity and ensure we can produce optimal and coherent timetables for students and staff. Between each academic year, there can be changes to student numbers, staff availability (including starters, leavers and movers) and to our teaching estate. 


Module Picker


​We use an application commonly referred to as Module Picker to collect our Timetabling Data. ​Module Picker is refreshed for each data collection period and will show all modules that in SITS are marked in-use and flagged yes for Timetabling.


2023/24 Trimester 2 and 3 Timetabling Requests​

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We will commence the data collection process for Trimesters 2 and 3 on Monday 4th September 2023.  


From Monday 4th September, please submit your teaching activities for all modules being taught in Trimesters 2 and 3 2023/24 using Module Picker. Guidance all how to use Module Picker is available in the link below.


If a module is missing from Module Picker, pleas​e contact your school timetabling administrator​ in the first instance. If the module is being finalised by the Quality team during the data collection period, we may ask you to complete a word form with your teaching requests. 


The deadline for submitting Trimesters 2 and 3 Timetabling requests was 5pm on Friday 29th September 2023.




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2023/24 Publication Schedules


​Date Trimester 1 ​Publication Dates
​w/c 19th Jun 2023 ​Trimester 1 Draft Module Timetable Available to staff for review
w/c 3rd Jul 2023​ ​Trimester 1 Module Timetable published to staff and students
w/c 31st Jul 2023​ ​Trimester 1 Individual Timetables available to continuing students (except those with reassessments​)
w/c 28th Aug 2023​ ​​Trimester 1 Individual Timetables available to new students and continuing students with reassessments 
 

​Date Trimesters 2 and 3 ​Publication Dates
​w/c 13th Nov 2023  ​Trimesters 2 and 3 Draft Module Timetable Available to staff for review
w/c 27th Nov 2023​ ​Trimesters 2 and 3 Module Timetable published to staff and students
w/c 18th Dec 2023 ​Trimesters 2 and 3 Individual Timetables available to continuing students (except those with reassessments)
w/c 8th Jan 2024 ​​Trimesters 2 and 3 Individual Timetables available to new students​ and continuing students with reassessments


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