Student Staff Liaison Committee (SSLC) Guidance
The SSLC provides a forum where student representatives and programme staff can engage in effective discussions related to sparqs' Student Learning Experience model (see diagram below). The areas related to the Student Learning Experience broadly mirror those covered in the National Student Survey (NSS), and as such we suggest they are used as a basis for the agenda at the SSLC. Student Progression and Achievement forms part of the Board of Studies agenda and we therefore recommend this is not discussed at the SSLC.
Programme Representatives receive guidance on SSLCs during ENSA Rep Training. The training provides a list of activities Reps should undertake before, during and after the SSLC, including obtaining feedback from their peers; typical discussion topics (Assessment, External Examiner Reports, Institution-led Review, module and programme changes, and student survey results); and makes clear that Reps should be constructive and positive in their contributions.
The SSLC should also be used to inform reps of any proposed module or programme changes. This will allow reps to gather student feedback on any proposed changes and report this to the subsequent Board of Studies (BoS) meeting. The student feedback they gather should be used as supporting information linked to the rationale for
change when presented to the School Quality & Curriculum Management Committee.
A record of agreed actions will be produced during the meeting by your programme administrator, detailing: the agreed action; the person responsible for completion; and, expected completion date. The actions will be uploaded to Moodle programme sites and will also be emailed to all relevant students. It is expected that Programme Leaders, or the Chair of the SSLC provides an update to the relevant student groups/cohorts on how actions have been progressed at least once between the SSLC and BoS (Board of Studies), to ensure students see that action is being taken in response to the points raised by their reps. Action logs are also shared as part of the documentary evidence base for the ILR (Institution-Led Review). TNE (Transnational Education) programmes delivered by partners may have alternative approaches to SSLCs (governed by the collaborative agreement). In these instances, SSLCs should continue to follow the approach stated in the agreement.
Please note that items not directly connected to the Student Learning Experience should not be tabled by reps at the SSLC, for example car parking, campus access, catering. These matters can be raised by Reps at ENSA Rep Forums or at Student Council.
The table below lists key information about the arrangements, agenda and reporting from the SSLC.
Timing of Meeting
| Between week 6 and 8
|
| Student:Staff Ratio | At least 2:1 in students' favour |
| Chair of Meetings | Programme Leader/Manager or Delegate
|
| Arranging Meetings | Your programme administrator in liaison with Chair
|
| Agenda | Items: Welcome Outstanding actions
Student Learning Experience by student group or year Programme of Module Changes
| Led by: Chair Chair
Reps Chair |
Recording actions
| Your programme administrator |
Initial Communication of Actions
| Your programme administrator will upload actions to Moodle, Email them to the relevant reps and student groups, and save them in SharePoint |
Follow-up Communication of Completed Actions
| Chair provides programme administrator with action plan showing completed actions. This should also detail what has been done to address the action point. Programme administrator will then disseminate the information to students via email an replace the action list on Moodle. |
To provide feedback, or discuss any aspect of this guidance or engagement with Reps, please contact Pamela Calabrese, Head of Student Engagement at P.Calabrese@napier.ac.uk
Download SSLC Action Template [Excel Spreadsheet: 33KB]
Sample SSLC Agenda.docx