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Introduction to Microsoft Teams

Update October 2021:  Microsoft have announced some changes to meeting recordings within MS Teams - find out more​

MS Teams


Microsoft Teams brings conversations, content, assignments, and apps together in one place. It offers a centralised hub for communication and collaboration within a team, department or student group, allowing content sharing and access to other apps. 

MS Teams integrates directly with all Office 365 ​applications such as SharePoint​ and Planner, making it easy for you to communicate and collaborate securely wherever you are with students and staff.

  • Collaborate - work with your team in real-time enabling you to edit documents and discuss ideas collaboratively
  • Group Chat - send instant messages to your team
  • Online Virtual Meeting - host or join and collaborate with Virtual Meetings
  • Share - your screen, PowerPoint Presentation, running programs, interactive whiteboard and more with other people
  • Audio Calls - make high quality audio calls with an individual or a group of colleagues. 

MS Teams is available on all University managed laptops​

Features of MS Teams

  • Create Teams and channels for tracking projects, conversations, files, and meetings
  • Chat with text, audio, video, and file sharing
  • Store all your files, docs, and more in one place
  • Schedule meetings that automatically integrate with your existing Outlook calendar
  • Meet with up to 250 people at the same time
  • Share your desktop, applications, or a whiteboard during meetings
  • Automatically record and upload video, audio, and shared content from meetings to Microsoft Stream
  • Presence indication based on each person's Teams activity, manual status settings, and Outlook calendar
  • Integrate your favourite apps - Planner, Trello, GitHub, and many more (Note: currently Edinburgh Napier University only allows connection to other Office 365 apps)

How Teams can help you work together

Chat-based team workspaces

  • Chat instantly with peers and colleagues from on or off-campus
  • Quickly get in touch using video calls
  • Create teams to organise your files, tasks and projects
  • Customise your Team workspace to fit your needs

Integrated Office apps and OneDrive

  • Work together on documents with integrated Office 365 apps, like Word and Excel
  • Easily access and share files from your OneDrive account, right from the app
To request a team workspace, please use the form here on UniDesk. Please be aware that in order to complete the form you will first need to read the guidance on Team Types.


MS Teams has replaced Skype for Business

Previously you had use both MS Teams and Skype for ​Business (S4B)​ for internal calls, meetings and chat (IM). ​

S4B will no longer be available after 31 July 2021. After this point, if anyone sends you an S4B message, it will appear in your Teams app.  

Training and support resources

 Getting Started with MS Teams

There’s a lot of information out there, and it can be daunting. We have assembled our top picks for getting started with MS Teams below. 

More guides from Microsoft:


askNapier articles:

Further support can be found here: