Each staff member at Edinburgh Napier University is supplied with a Microsoft Outlook email account hosted on Microsoft 365, which provides 50GB mailbox capacity.
When using University email please be aware of the following:
- Microsoft 365 email is hosted by Microsoft in the Cloud. The University does not take a separate backup of the email service. The only (general access) data areas that we back up are H: & S: drives and SharePoint which should be used for the storage of University records.
- Email records should be saved to SharePoint or H: / S: drives which are backed up.
- Deleted items from mailboxes may be recoverable but if items are deleted in a folder then the folder structure will not be restored when attempting to recover the files (i.e. they are restored into a flat file structure in the inbox).
FAQs, training and guidance in text and video formats can all be found on the Microsoft website.