Submitting your report
Each session you must complete a report on completion of your duties.
Download the External Examiner Report template for 2023/24
Report deadlines for session 2023/24:
- by 12 July 2024 for duties relating to undergraduate (UG) provision
- by 4 October 2024 for duties relating to taught masters (PG) provision
These deadlines are set to meet the requirements of the University's reporting cycle.
Some external examiners have both undergraduate and postgraduate duties. Please note that a separate report for each must be submitted in accordance with the deadlines. Once you have completed your report please email it to the relevant School (see School Contact Details).
Please note:
The reporting system is managed by the School Support Service. If you experiencing any technical difficulties completing the report, please email the relevant School (see School Contact Details).
Exceptionally where additional important issues arise at the Boards that consider reassessment, you may submit an additional short report to supplement your main report. This should be in the format of an email and sent to the relevant School (see School Contact Details).
In addition to this, you should be aware that you have the right to raise any matter of serious concern directly in writing to the Convenor of Academic Board. Whilst we would hope that it would never be necessary you should also be aware of your rights to address serious concerns directly with the Quality Assurance Agency through their concerns scheme.
What happens to your report following submission?
Once your report is received by the school, it is passed on to colleagues to disseminate to module and programme teams and to student representatives.
The programme or module teams consider any recommendations made within the report and where concerns have been raised, a response will be sent to you addressing these concerns.
Good practice identified within your report will be noted by Quality & Standards and a summary report on good practice identified by external examiners is received and considered by the University's Quality & Standards Committee on an annual basis.
Fee payment
Your fee payment follows satisfactory submission of your report. For further information, visit our External Examiner Fees webpage.
Freedom of information and data protection
Information contained in external examiners' reports constitutes recorded information held by the University. As such, these reports will be open to disclosure if requested by any person under the freedom of information (Scotland) Act 2002 subject to the exemption available under that Act in respect of personal data.
It should be noted that professional and statutory bodies may ask for copies of external examiner reports, for example as part of accreditation processes. The University normally releases the relevant report. On occasions the names of specific external examiners may also be requested and again the University would normally release this information.
Individual students or members of staff should not be identified in the report. Where an individual is named in the report, if they request copies of personal information held by the University, the University would normally release that information under the Data Protection Act 1998.
Edinburgh Napier University retains external examiner reports for seven years.