Absence and suspension of studies
If a student
wants to be absent for a short period, they can request a period of authorised
absence of between 5 and 60 days by contacting their School office.
The School will
ask the Director of Studies or Programme Leader to authorise the period of
For taught students: If authorised this is
processed online via e;Vision using the “Study Suspend” online task. The request will be put on hold until the
Visa and International Support Team authorise the absence. Once authorised, the student and the school
will receive an auto email confirming their absence has been approved. Similarly if the absence has been denied,
they will receive email notification.
For PGR students: The form RD7-A should be
completed and sent to email@example.com and firstname.lastname@example.org BEFORE the absence is
approved. Once the form is received, the
Visa and International Support Team will consider the request and confirm the
decision to the Supervisor and the student by email.
If a Tier 4
student needs to be absent for more than 60 days, they should be advised to suspend their studies. The University will report them to the Home
Office and their visa will be cancelled. This means that they need to return
home during the period of suspense as they no longer have permission to be in
the UK. They will be able to apply for a new visa to return.
circumstances, if there is a reason why the student needs to remain in the UK
and cannot return to their home country (for example, because they are unable
to travel for health reasons), they may be able to apply to stay in the UK
outside the Immigration Rules. These
cases should be referred to the Visa and International Support Team.
Any Tier 4
students considering suspending their studies must be referred to the Visa and
International Support Team so the implications can be explained to them.
Students are allowed to do a work placement that constitutes up to a
maximum of 50% of the total duration of their course and this can be on a
full-time basis. It must be an integral and assessed part of the course. The
University will continue to sponsor them whilst on placement (including if the
placement is overseas) and must continue to monitor their attendance and
engagement but only where the work
placement provider completes a form confirming their willingness to monitor the
The form must be completed and be on record before the placement starts.
In cases where the placement provider is unable or unwilling to complete the
form, the students sponsorship will be withdrawn and their visa cancelled.
Full details of this are given in the Attendance Monitoring Policy, a
copy of which can be obtained from the visa and International Support Team.
Working while studying
Students on degree courses can work up to an absolute maximum of 20
hours in any one week (Monday to Sunday), and are allowed to work full-time
(36.5 hours) during vacation periods – see below.
It is a students absolute and personal responsibility to ensure that they
do not exceed the working hours’ limit required under their visa. This is critically
important - if they did work more than 20 in any one week they would be placing
your Tier 4 Visa status at risk and could have it withdrawn and be deported
from the UK.
Vacation periods vary for different types of student:
undergraduates can work full-time during University vacations
taught students are expected to be completing their
dissertation over the summer so are not allowed to work full-time during
research students are expected to arrange their vacation
periods on an individual basis, which must be agreed and confirmed in
writing by their supervisor and processed using the RD7-AA form
Working after completing
Student visas are usually valid for four months after a course finishes.
Students are allowed to work full-time during this period. If they wish to stay
in the UK to work after this, they will need to obtain the relevant work visa.
Opportunities for further
There are two schemes where the University can continue sponsorship
after a student has finished studying here:
Extension Scheme - doctoral graduates can extend their existing Tier
4 visa for up to 12 months. This visa enables them to work but there is no
requirement that a job must be found.
- Tier 1 Graduate
Entrepreneur Scheme - graduates can apply for a visa to set up their
own business. This scheme is run through the Innovation Centre and enables
graduates to stay in the UK for an initial 12 months which can be extended
for a further 12 months.
Further details can be obtained from the visa and International Support