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Human Resources & Development Forms

Conditions of Service 


HE2000 Standard Contract

Zero Hour Lecturer Contract

Zero Hour Lecturer - Line Manager Checklist

Zero Hour Summary List 


Discipline, Grievance and Capability

Grievance Complaint Form​​



Diversity Monitoring Form


Health and Wellbeing 

Stress Risk Assessment

Referral Letter for an Employee to Attend the Optometrist

Notification of Disability Form

New and Expectant Mothers Risk Assessment Form

New and Expectant Mothers Risk Assessment Guidance​ 

Occupational Health Referral Form


Leaving the University

Casual Leavers Form
Leaver's Email​


Attendance Management

Return to Work Form​


Leave and Absence​

Additional Paternity Leave Notification & Declaration Form

Disability Leave - Principal Carer's Declaration Form

Flexitime Spreadsheet

Maternity / Adoption / Shared Parental Leave Keeping in Touch - Notification Form​

Maternity Leave - Notification Form

Special Leave Request Form

Checklist for Arranging Shared Parental Leave

Shared Parental Leave Forms for Adoption

Shared Parental Leave Forms for Maternity

Shared Parental Leave Forms for Parental Order Parents

Shared Parental Leave Notice Form

Letter to discuss Shared Parental Leave booking


Organisational Change

Organisational Change Form

Organisational Structure Change Form (staff)


Payroll Forms 

Casual Hours Claim Form

Counsellors Casual Hours Claim Form​

Doctoral Supervisor Claim Form

Excess Travel Claim Form ​

Mileage Claim Form​ 

One Off Payment Form

Online payment claim Self-Service guide

Online payment claim managers guide

Part Time Demonstrator Claim Form

PhD Student Experience Claim Form​

Relocation Expenses Form​

Salary Charges Change Notification

Understanding your Payslip

Work Placement Template (unpaid)

Zero Hour Claim Form



Recruitment and Selection

Advert Template

Academic Advert Template

Agency: Line Manager Checklist

Agency: Temporary Agency Worker Notification Form

Application Form

Application Form - PDF (Adobe)

Appointment - External Assessment Template Letter

Academic Shortlisting Matrix

Chairperson's Scoring Sheet

Chairpersons Briefing Sheet for Panel Members (Tips for Chairperson)

R&S Checklist

Eligibility Document Checklist

External Assessor Letter

Interview Assessment Form and Guidance

Interview Expenses Claim Form

Interview Timetable

Invite to Interview Letter

Interview Letter - Further Information

Interview Questions - Blank Form

Recruitment Project Planner

Reference Request Form ONLY

Reference Request Letter and Form

Reference Request Form and Guidance (Academic)

Reference Request Letter, School & University Leavers

Reject Letter (After Interview)

Reject Letter (Not shortlisted)

Role Codes - Frequently Used

Short listing Matrix

Template Role Description

Role Description Form

Role Description Form - Guidance on Completing

Selection Form/Redeployment Profile (WORD 2003)

Selection Form/Redeployment Profile (WORD 2007)

Selection/Redeployment - Additional Information Form

Statement of Academic Standing Form


Staff Benefits

Give As You Earn Form

Disability Leave as a Carer Declaration Documents​​​​​​



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