With Covid guidelines changing in Scotland (April 2022), we
have updated our support information to reflect the changes as we see more
colleagues returning to campus and near the start of the hybrid working trial
on 9 May 2022.
As a campus-based university, we want to ensure a vibrant
atmosphere for staff and students so it is expected that all colleagues will
have some element of campus-based presence. Your wellbeing continues to be our
priority, so please ensure you keep up to date with the information below.
You can also find out more about returning to campus in our Return to Campus Guidance and Return to Campus FAQ documents.
Government and Public
We continue to follow Scottish Government and Public
Health Scotland guidance to ensure a safe campus for our staff, students
and visitors. We will continue to review the guidance and respond to any
Health and Safety
We have put in place
health and safety measures to ensure that the workplace is safe and to minimise
any risk to staff, students, and visitors to the University. Everyone has a
duty to protect their own health and safety, as well as that of their
colleagues. It is essential that all
staff follow the health and safety guidance that is issued and displayed
throughout the University buildings. Face coverings are no longer legally required in indoor spaces, including all our university premises, however, the Scottish Government strongly recommends that you continue to wear a face covering in crowded and enclosed spaces. Please continue enhanced hygiene practices, including hand sanitising regularly whilst on University campuses.
To ensure a safe
workplace, we will continue to ensure that appropriate risk assessments (in
line with Health & Safety Executive (HSE) guidelines) are in place to
protect staff, students, and visitors onto campus. Any concerns of poor health
and safety practice should be raised with your Line Manager, Director or Head
of Service so that they can be resolved with support from the HR, or Health and
Safety teams, as required.
All Health and
Safety Information and support is available here.
Health and Wellbeing
We are committed to placing health and wellbeing at the
heart of the experience of working at the University.
We acknowledge that returning to campus may concern some
staff, following a substantial period of time away from the campus life due to
the pandemic. The University offers a range of support to assist staff and
managers supporting staff. These are detailed on the Mental
Health and Wellbeing intranet page.
Scottish Government advice is that they will no longer advise people to test if they have COVID-19 symptoms (effective from 1st May 2022). COVID-19 PCR Test centres closed on 30th April.
The Scottish Government advises anyone who has symptoms of COVID-19 and has a fever or are too unwell to carry out normal activities to ‘stay at home’ while they are unwell, in order to aid recovery and reduce the risk of passing their illness to others.
You should stay at home and avoid contact with other people if you have symptoms of a respiratory infection such as coronavirus and have a high temperature or do not feel well enough to go to work or carry out normal activities.
The University’s approach to recording and managing all sickness absence has now reverted to pre-pandemic arrangements as per the Attendance Management Policy.
More information please refer to the Return to Campus Support document.
Hybrid Working Trial
Working Principles and Guidance have been created following feedback
from across the University and can be used to help with conversations in
determining the most appropriate and effective place to carry out a role or set
of tasks within the trial which will begin in a phased way from Monday 9 May.
To help support you to get ready for the Hybrid Working
Trial, we have prepared some answers to Frequently Asked Questions raised through facilitated
focus groups and from staff over the past few months.
up to date with the Hybrid Working Trial here.
More rooms available on Resource Booker
Resource Booker can be used to book meeting rooms, PCs, classrooms, IT equipment, library group study rooms and more. The restriction that made it impossible for to book a room more than five days in advance has been removed for staff, but remains in place for students.
We’re continuing to add all the meeting rooms previously managed by the Facilities Service Desk to Resource Booker along with other suitable rooms as they are identified to help address requests for more meeting room availability.
Staff car parking
Additional parking is currently available free of charge at Craiglockhart campus. However, you must have a parking permit. To apply for a permit, which will be issued on a temporary basis, please read the guidance below under 'Applying for a permit' and then fill out the online car parking application form.
UKPC will be patrolling all our car parks, so you must make sure you have a permit in place before you begin using the car parks. If you already have a permit, including a temporary permit, you do not need to reapply, but please make sure your vehicle details are up to date. Please only email email@example.com if you are updating the vehicle details, or to let us know if you have a permit that you no longer require.
All permits are now checked via your car registration details, so there is no need to display any old permits.
We will continue to monitor demand and readjust if necessary, so please remember that temporary permits may be reviewed. We will let you know the full details of any changes as and when they happen.
Any questions you may have on Returning to Campus Life can be submitted to firstname.lastname@example.org.