Data Protection Privacy Notice & HESA Notices
Edinburgh Napier University is a data controller for the purposes of UK data protection legislation (“the legislation”), that is, the UK Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation: EU 2016-679 (“GDPR”) as amended by “EU Exit” Regulations 2019 and now known as the UK GDPR, and processes personal data strictly in line with the legislation and its notification to the UK Information Commissioner’s Office (ICO) who regulate the legislation in the UK. The University is committed to compliance with the legislation and protecting all personal data it processes.
Below are the University's main overarching Privacy Notices, followed by links to the HESA notices and the University's layered Privacy Notices specific to certain processes.
Please note that the University is transitioning to the use of the term "trusted contact/s" rather than "next-of-kin" or "emergency contact/s" which were used previously. If you see the terms "next-of-kin" or "emergency contact/s", please read these as "trusted contacts", while we update our guidance and privacy notices.
Student Recruitment Privacy Notice
Download the Student Recruitment Privacy Notice
Student Applicant Privacy Notice
Download the Applicant Privacy Notice
Student Privacy Notice
Download the Student Privacy Notice
Staff Privacy Notice
Download the Staff Privacy Notice
Court Member Privacy Notice
Download the Court Members Privacy Notice
Alumni Privacy Notice
The Privacy Notice for Alumni can be found online using the following link:
Alumni Privacy Notice
Research Privacy Notice (Generic)
This privacy notice provides some general information about processing taking place for a wide variety of research projects. If you are a participant in a research project you will be provided with a specific privacy notice along with the participant information.
Download the Generic Research Privacy Notice
Higher Education Statistics Agency (HESA) Data Protection Notices
The University is legally required to send some information to the Higher Education Statistics Agency (HESA). The links below explain how HESA will use the information.
View the 
HESA Student Collection Notice
View the HESA Staff Collection Notice
View the HESA Destinations of Leavers from HE (DLHE) Collection Notice (for leavers up to the end of 2016/17)
View the HESA Graduate Outcomes survey information (for leavers from 2017/18 onwards)
View the Edinburgh Napier University Graduate Outcomes Privacy Notice and information here: https://www.napier.ac.uk/alumni/graduate-outcomes
Additional 'Layered' Privacy Notices
Template Privacy Notice (for internal staff use)
Where 'layered' Privacy Notices are required in addition to the main Privacy Notices detailed above colleagues are requested to contact dataprotection@napier.ac.uk) for a template.
Page last updated 9 August 2023