Data Protection Privacy Notice & HESA Notices

Edinburgh Napier University is a data controller for the purposes of data protection legislation (“the legislation”), the General Data Protection Regulation: EU 2016-679 (“GDPR”) and the UK Data Protection Act 2018 (“DPA 2018”) and processes personal data strictly in line with the legislation and its notification to the UK Information Commissioner’s Office (ICO) who regulate the legislation in the UK. The University is committed to compliance with the legislation and protecting all personal data it processes.

Below are the University's main overarching Privacy Notices, followed by links to the HESA notices and the University's layered Privacy Notices specific to certain processes. 

Student Applicant Privacy Notice

Download the Applicant Privacy Notice

Student Privacy Notice

Download the Student Privacy Notice

Staff Privacy Notice

Download the Staff Privacy Notice 

Court Member Privacy Notice

Download the Court Members Privacy Notice

Alumni Privacy Notice

 The Privacy Notice for Alumni can be found online using the following link:Alumni Privacy Notice

Higher Education Statistics Agency (HESA) Data Protection Notices

The University is legally required to send some information to the Higher Education Statistics Agency (HESA). The links below explain how HESA will use the information.

View the HESA Student Collection Notice

View the HESA Staff Collection Notice

View the HESA Destinations of Leavers from HE (DLHE) Collection Notice (for leavers up to the end of 2016/17)

View the HESA Graduate Outcomes survey information (for 2017/18 leavers)

Additional 'Layered' Privacy Notices

• Commercial Courses Professional Associates
• Commercial Courses Recruitment
• Counselling Service
• Data Lab Scholarship
• Disability and Inclusion
• [EN]gage Membership
• ENroute HEA Enrolment
• ENroute HEA Membership
• ENSA Student Representatives
• Equate Scotland eCommunications
• Global Game Jam Event
• Graduate Apprentice Programme
• Graduation Survey
• Graduations (in Edinburgh)
• Graduations (Overseas)
• InPlace - Nursing Student Placements Administration System
• International Programmes
• Job Alerts
• Junior Music Students
• LibCal
• Library Membership - External Members
• Library Membership - Staff and Students
• MentorNet - Mentors
• MentorNet - Students
• myFuture - Employers
• myFuture - Staff
• myFuture - Students
• Occupational Health Referrals
• Postgraduate Taught Experience and Postgraduate Research Experience Surveys
• Principal's Office External Communications
• QS Global Academic Survey
• School of Applied Sciences Students' Health Data
• Simulated Patient Volunteer Programme
• Staff Recruitment
• Student Accommodation Applications
• Student Accommodation Guarantors
• Student Accommodation Survey
• Student Card Production and Distribution
• Student Funding
• Student Mobility Applications (Study or Traineeship)
• Student Open Days
• Student Wellbeing and Inclusion Survey
• Student Work Placements
• Summer Accommodation
• Talent Attraction
• Transport Research Institute Survey
• Travel Risk Assessment
• UK Student Recruitment
• Web Filter
• Widening Participation Networking Group

Template Privacy Notice (for internal staff use)

Where 'layered' Privacy Notices are required in addition to the main Privacy (Processing) Notices detailed above colleagues are required to complete the template form provided below and return this to Governance Services (dataprotection@napier.ac.uk) for approval:

Privacy Notice template​

                                                                                                                   Page last updated 30 November 2018