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​​​​​​Data Protection Privacy Notice & HESA Notices


Edinburgh Napier University is a data controller for the purposes of UK data protection legislation (“the legislation”), that is, the UK Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation: EU 2016-679 (“GDPR”) as amended by “EU Exit” Regulations 2019 and now known as the UK GDPR, and processes personal data strictly in line with the legislation and its notification to the UK Information Commissioner’s Office (ICO) who regulate the legislation in the UK. The University is committed to compliance with the legislation and protecting all personal data it processes.

Below are the University's main overarching Privacy Notices, followed by links to the HESA notices and the University's layered Privacy Notices specific to certain processes. 

Please note that the University is transitioning to the use of the term "trusted contact/s" rather than "next-of-kin" or "emergency contact/s" which were used previously. If you see the terms "next-of-kin" or "emergency contact/s", please read these as "trusted contacts", while we update our guidance and privacy notices.


Image of a folder marked confidential

 Student Recruitment Privacy Notice

Download the Student Recruitment Privacy Notice​


Student Applicant Privacy Notice

Download the Applicant Privacy Notice


Student Privacy Notice

Download the Student Privacy Notice


Staff Privacy Notice

Download the Staff Privacy Notice


Court Member Privacy Notice

Court_Members_Privacy_Notice.pdfDownload the Court Members Privacy Notice


Alumni Privacy Notice

 The Privacy Notice for Alumni can be found online using the following link:Alumni Privacy Notice


Research Privacy Notice (Generic)

This privacy notice provides some general information about processing taking place for a wide variety of research projects. If you are a participant in a research project you will be provided with a specific privacy notice along with the participant information.

Download the Generic Research Privacy Notice​ 


Image of a clipboard and penHigher Education Statistics Agency (HESA) Data Protection Notices

The University is legally required to send some information to the Higher Education Statistics Agency (HESA). The links below explain how HESA will use the information.


View the HESA Student Collection Notice


View the HESA Staff Collection Notice


View the HESA Destinations of Leavers from HE (DLHE) Collection Notice (for leavers up to the end of 2016/17)


View the HESA Graduate Outcomes survey information (for leavers from 2017/18 onwards)


View the Edinburgh Napier University Graduate Outcomes Privacy Notice and information here: 

https://www.napier.ac.uk/alumni/graduate-outcomes​ ​


Additional 'Layered' Privacy Notices

Template Privacy Notice (for internal staff use)

Where 'layered' Privacy Notices are required in addition to the main Privacy ​Notices detailed above colleagues are requested to contact dataprotection@napier.ac.uk) for a template.


                                                                                                          ​​Page last updated 24 May 2024 (minor update)​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​