Once you hear back from the funder let your Research, Innovation and Enterprise (RIE) colleague know, with any documentation and emails from the funder. They will update the status in Worktribe.
T&Cs and Contract Checks
All the Terms & Conditions (T&Cs) of the award letter or contract will be reviewed by RIE's Contracts Officer before official acceptance of the award.
Any changes to the awarded dates and costs, as per the award letter, will be updated by your school's External projects officer (EPO). If there are any staffing changes please let them know too.
Data Management Plan & GDPR
A Data Management Plan (DMP) will be required for all awarded projects before they can start. If you didn’t have one on application, you will need to provide one now. Also, a GDPR (General Data Protection Regulation) review with associated documents may be required at this time, on review of the DMP.
Project milestones based on the T&Cs of the project, or formal ethics approval required to start, will be added to the Worktribe record.
Project Management and Getting your Award 'Live'
When records are updated to reflect the award and all documentation is in place, the project will be set up as live with a finance code RXXX. You will also be sent an email detailing the university processes, funder requirements and advice for managing the project. A project set-up meeting may be organised to talk you through this.
Only once the project has an R number, the agreed start date has arrived/passed, and any other ethical/integrity requirements have been approved, can work on the project begin. Starting before this will be a breach of the award Terms & Conditions, and may not be covered by university insurance.
If there are any changes to the project once running (dates, staffing etc) let the External Project Officer (EPO) know as soon as possible.
Tracking your Research Project Spending and Activities
Spending on the project will be approved using the School Commitment Spend System (SCSS). Any large items to be purchased may also need to go through procurement as identified during proposal development. Invoicing of the project will be the responsibility of the EPOs.
Any staff not working 100% FTE on a project should keep timesheets of their activity for audit purposes.
Official documents generated during the project should be uploaded to the Worktribe project documents tab, e.g. interim and final reports, invoices, amendments to original T&Cs, formal ethics approvals etc.
Once the research, innovation and enterprise activity begins, all data and information should be securely stored and maintained as per the DMP.
Research Outcomes / Results
Research outcomes resulting from the project can be added to Worktribe in the repository (publications, conference abstracts, reports, etc), via the recognition section (invited talks, media activity etc) or the marketing menu (news, events, public engagement etc). Where possible please link to the project and funder.
The post-award checklist will help you navigate through all the requirements.
Please visit the link below to learn more about the final stage of the research process.