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HR Connect


Human Resources use HR Connect, a tool which extends the functionality of the core HR System (iTRENT) to employees and line managers. The system will enable staff to carry out a number of HR processes online including updating your personal details, booking annual leave, booking on a course and opting in to receive an e-payslip.


Employee Self Service


All staff on a permanent or fixed term contract who have a record on our integrated HR & Payroll system will have access to HR Connect.  


HR Connect Self Servic​e​ 



Log in using your University username and password


HR Connect People Manager


Line Managers are must attend HR Connect training and sign a Line Manager statement before being given access HR Connect.  

The People Manager User Guide will provide you with step by step instructions on using HR Connect. 


HR Connect People Manager 


Log in using your University username and password


HR Connect People Manager request


If you are a new line manager commencing employment with the University, please request a place on HR Connect for Line Managers.


If your line manager has identified a business need for you to have access to HR Connect other than People Manager access, please submit the HR Connect People Manager form to request access to the system.


Important Security Advice


Members of staff are able to view and update the personal data held in their electronic record within HR Connect. Examples of data held are address details, bank details and training history. Where applicable, changes will require supporting documentation to be provided to Human Resources by the employee e.g. marriage certificate, proof of qualification documentation.


As HR Connect includes some sensitive information about you, it is important that you use it responsibly to ensure that the security of your personal information is maintained. You should therefore always log out of Employee Self Service once you have finished using the system and you should never share your University username and password.


Data Quality


HR Connect is the location of all master employee data within the University. Any relevant changes made in HR Connect through Employee Self Service will feed directly into University IT systems, as well to other third parties such as HRMC, pension schemes and HESA. It is therefore important that the data we hold on you is as update to date and accurate as possible.


If you notice data that we hold on you is inacurrate please read the following guidelines and follow the steps depending on the nature of the data issue.


 HR Connect Data quality i guidelines.



Data Protection


All staff on the main payroll with Edinburgh Napier University have access to their own details in Employee Self Service. Other staff cannot see your details through employee self service. 


The Data Protection Fair Processing Statement explains how we collect and use this data, as well as the rights and responsibilities of staff and the University.


Help Desk


Contact the HR Systems team by logging a case via Uni Desk​.