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Attendance Management

Our Attendance Management Policy outlines principles of good practice aimed at preventing ill health and provides a framework for managing sickness absence when it occurs, ensuring employees are fully supported and treated consistently when they are absent from work due to sickness.

Employee Information

Frequently Asked Questions - this guidance provides employees with answers to frequently asked questions about sickness absence
Closing and changing a sickness absence record on HR Connect – Self Service User Guide for closing and changing a sickness absence record on HR Connect

Management Toolkit

This toolkit provides a good practice guide to support managers to manage sickness effectively.

Attendance Management Policy Guidance for Managers – this guidance provides practical guidance, including meeting scripts to support managers manage sickness effectively
Recording an absence on HR Connect – this video explains to managers how to record an absence for an employee on HR Connect
Occupational Health Referral Form
Return to Work (RTW) Meeting Form – this form can be used to structure a RTW meeting and record the conversation
Script for holding an informal meeting to discuss frequent absence
Script for holding a formal stage 1 or 2 attendance review meeting
Script for discussing an OH referral (long-term absence)
Script for holding a formal long-term attendance review meeting

Disability Guidance

Disability Guidance for Employees and Managers - this guidance is available to support employees who have a disability and to help managers support an employee with a disability.
Disability Reasonable Adjustments Agreement – this form should be completed when a reasonable adjustment is agreed for an employee with a disability.
Personal Emergency Evacuation Plan – should be actioned through the Health & Safety team if any potential or actual health and safety issues are identified.

Mental Health & Wellbeing in the Workplace

Guidance for Managers - this guidance is available to help managers support a range of mental health concerns and create a positive culture around mental wellbeing.
Wellness Action Plan - a framework to assist people to manage their mental health and wellbeing at work and it can also help to open up dialogue about mental health between employees and their manager.

Support Services

Occupational Health Service – provides information about potential support measures to help an employee manage a health condition in the workplace or return to work after a period of sickness absence
Employee Assistance Programme – free, external and confidential wellbeing service that provides emotional, practical and physical support across a wide range of areas for all employees to access
Big White Wall - provides free and anonymous professional support from experienced clinicians who are online at all times, plus a range of courses and tools to help people self-manage their wellbeing. University staff can sign up under ‘Join Us’ and ‘Organisation’ with their staff email address

Edinburgh Napier University is a registered Scottish charity.
Registration number SC018373

Attendance Management​